{"data":{"id":"us-ar/ark.-code-ann.-19-11-277","jurisdiction":"us-ar","citation":"Ark. Code Ann. § 19-11-277","heading":"Solicitation conferences","body":"(a) (1) A state agency may hold a solicitation conference before or after issuing an invitation for bids, a request for proposals, or a request for statements of qualifications and performance data under § 19-11-801 et seq. (2) A solicitation conference may be held: (A) In person; or (B) Online or in another virtual format. (b) Attendance by a vendor at a solicitation conference is not required for that vendor's bid, proposal, or statement of qualifications and performance data to be accepted unless the attendance requirement is: (1) Explicitly stated in the invitation for bids, request for proposals, or request for statements of qualifications and performance data; and (2) Approved by the State Procurement Director or the head of the procurement agency. (c) A state agency holding a solicitation conference shall: (1) For an invitation for bids or a request for proposals, include the date and time of the solicitation conference in the notice required under § 19-11-229 ; (2) Require vendors in attendance at a solicitation conference to sign in at the solicitation conference or provide a registration record for an online or other virtual solicitation conference, regardless of whether attendance is required under the solicitation; and (3) Maintain the sign-in sheet or registration records with the other documents related to the solicitation. (d) A statement made at a solicitation conference does not change the invitation for bids, request for proposals, or request for statements of qualifications and performance data unless a change is made by written amendment to the invitation for bids, request for proposals, or request for statements of qualifications and performance data. (e) A state agency is encouraged to hold a solicitation conference for a procurement that: (1) Has a contract amount of at least: (A) Five million dollars ($5,000,000) for a single contract year; or (B) Thirty-five million dollars ($35,000,000) for the total anticipated term of the contract, including any extensions, based on the previous contract for the same commodities or services or, if a previous contract is not available, a contract for similar commodities or services; or (2) Is of strategic importance to the state. Added by Act 2019, No. 419,§ 12, eff. 7/24/2019.\n\n(a) (1) A state agency may hold a solicitation conference before or after issuing an invitation for bids, a request for proposals, or a request for statements of qualifications and performance data under § 19-11-801 et seq. (2) A solicitation conference may be held: (A) In person; or (B) Online or in another virtual format.\n\n(1) A state agency may hold a solicitation conference before or after issuing an invitation for bids, a request for proposals, or a request for statements of qualifications and performance data under § 19-11-801 et seq.\n\n(2) A solicitation conference may be held: (A) In person; or (B) Online or in another virtual format.\n\n(A) In person; or\n\n(B) Online or in another virtual format.\n\n(b) Attendance by a vendor at a solicitation conference is not required for that vendor's bid, proposal, or statement of qualifications and performance data to be accepted unless the attendance requirement is: (1) Explicitly stated in the invitation for bids, request for proposals, or request for statements of qualifications and performance data; and (2) Approved by the State Procurement Director or the head of the procurement agency.\n\n(1) Explicitly stated in the invitation for bids, request for proposals, or request for statements of qualifications and performance data; and\n\n(2) Approved by the State Procurement Director or the head of the procurement agency.\nor proposals, or request for statements of qualifications and performance data; and (2) Approved by the State Procurement Director or the head of the procurement agency.\n\n(1) Explicitly stated in the invitation for bids, request for proposals, or request for statements of qualifications and performance data; and\n\n(2) Approved by the State Procurement Director or the head of the procurement agency.\n\n(c) A state agency holding a solicitation conference shall: (1) For an invitation for bids or a request for proposals, include the date and time of the solicitation conference in the notice required under § 19-11-229 ; (2) Require vendors in attendance at a solicitation conference to sign in at the solicitation conference or provide a registration record for an online or other virtual solicitation conference, regardless of whether attendance is required under the solicitation; and (3) Maintain the sign-in sheet or registration records with the other documents related to the solicitation.\n\n(1) For an invitation for bids or a request for proposals, include the date and time of the solicitation conference in the notice required under § 19-11-229 ;\n\n(2) Require vendors in attendance at a solicitation conference to sign in at the solicitation conference or provide a registration record for an online or other virtual solicitation conference, regardless of whether attendance is required under the solicitation; and\n\n(3) Maintain the sign-in sheet or registration records with the other documents related to the solicitation.\n\n(d) A statement made at a solicitation conference does not change the invitation for bids, request for proposals, or request for statements of qualifications and performance data unless a change is made by written amendment to the invitation for bids, request for proposals, or request for statements of qualifications and performance data.\n\n(e) A state agency is encouraged to hold a solicitation conference for a procurement that: (1) Has a contract amount of at least: (A) Five million dollars ($5,000,000) for a single contract year; or (B) Thirty-five million dollars ($35,000,000) for the total anticipated term of the contract, including any extensions, based on the previous contract for the same commodities or services or, if a previous contract is not available, a contract for similar commodities or services; or (2) Is of strategic importance to the state.\n\n(1) Has a contract amount of at least: (A) Five million dollars ($5,000,000) for a single contract year; or (B) Thirty-five million dollars ($35,000,000) for the total anticipated term of the contract, including any extensions, based on the previous contract for the same commodities or services or, if a previous contract is not available, a contract for similar commodities or services; or\n\n(A) Five million dollars ($5,000,000) for a single contract year; or\n\n(B) Thirty-five million dollars ($35,000,000) for the total anticipated term of the contract, including any extensions, based on the previous contract for the same commodities or services or, if a previous contract is not available, a contract for similar commodities or services; or\n\n(2) Is of strategic importance to the state.","path":["AR Code","Title 19","Chapter 11","Subchapter 2"],"source_url":"https://oss-data-us.vaquill.ai/v2026.08/us_ar_statutes.parquet","current_through":"2026-08-14","vintage":"open-us-law v2026.08, retrieved 2026-09-14","retrieved_at":"2026-09-14T18:32:41Z","sha256":"f11c954fbbdf2ec54ce095c06709e21e6c36848bc4d9f89a5e92fb825011ce18","source_id":"us-ar","stale":false,"prev":"us-ar/ark.-code-ann.-19-11-276","next":"us-ar/ark.-code-ann.-19-11-278"},"notice":"GroundRules: Original legal text. Not legal advice."}