{"data":{"id":"us-ky/krs-131.240","jurisdiction":"us-ky","citation":"KRS 131.240","heading":"Taxpayer's records in electronic format -- Requirements -- Satisfaction of","body":"requirements.\n(1) If a taxpayer's required records are maintained as both electronic records and hard\ncopies, the taxpayer shall make the records available to the department in  electronic\nrecord format upon the department's request and in accordance with the following:\n(a) Electronic records used to establish tax compliance shall contain sufficient\ninformation so that the details underlying the electronic record can be\nidentified and made available to the department upon request;\n(b) Taxpayers shall not be required to construct electronic records for tax\npurposes other than those created in the course of business;\n(c) If a taxpayer uses codes to identify some element in an electr onic record or\nhard copy, the taxpayer shall provide the department with a method to\ninterpret the coded information; and\n(d) The taxpayer's computer hardware or software shall accommodate the\nextraction and conversion of retained electronic records.\n(2) A taxpayer may create electronic records solely for the department's use if the\ntaxpayer documents the process that created the record and the relationship between\nthe electronic record and the original record.\n(3) Nothing in this section shall relieve taxp ayers of the responsibility to retain hard -\ncopy records that are created or received in the ordinary course of business as\nrequired by existing law.\n(4) Nothing in this section shall prevent the department from requesting, in lieu of\nelectronic records, any hard-copy printouts that the taxpayer possesses at the time of\nexamination.\n(5) The department's access to electronic records as required in subsection (1) of this\nsection may be satisfied by:\n(a) The taxpayer providing the department with the hardware, software, and\npersonnel resources to access the electronic records;\n(b) The taxpayer arranging for a third party to provide the hardware, software, and\npersonnel resources necessary to access the electronic records. Contracting\nwith a third party does not relieve the taxpayer of its responsibilities under this\nsection; or\n(c) The taxpayer converting the electronic records to a standard record format\nspecified by the department, including copies of files, on a medium to which\nthe department agrees.","path":["KRS Chapter 131"],"source_url":"https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=28130","current_through":"Includes enactments through the 2026 Regular Session","vintage":"09/05/2026","retrieved_at":"2026-09-05T20:50:22Z","sha256":"da9bb16326a8d249e7ed7a01820a6f2ff814ce5a3d60d1eab4665e002b873b5c","source_id":"us-ky","stale":false,"prev":"us-ky/krs-131.230","next":"us-ky/krs-131.250"},"notice":"GroundRules: Original legal text. Not legal advice."}