{"data":{"id":"us-ky/krs-13a.220","jurisdiction":"us-ky","citation":"KRS 13A.220","heading":"Compliance with KRS 13A.222 and 13A.224 required -- Filing with","body":"compiler -- Format.\nAll administrative regulations shall comply with the provisions of KRS 13A.222 and\n13A.224.\n(1) (a) An administrative body shall file with the regulations compiler:\n1. The original and four (4) copies of an administrative regulation; and\n2. At the same time as, or prior to, filing the paper version, an electronic\nversion of the administrative regulation and required attachments saved\nas a single document fo r each administrative regulation in an electronic\nformat approved by the regulations compiler.\n(b) If there are differences between the paper copy and the electronic version of\nan administrative regulation filed with the regulations compiler, the electroni c\nversion shall be the controlling version.\n(2) (a) Each original administrative regulation shall be single-sided and stapled in the\ntop left corner.\n(b) One (1) of the copies shall be single-sided and unstapled.\n(c) The other three (3) copies shall be stapled in the top left corner and may be\ndouble-sided.\n(d) The original and the four (4) copies of each administrative regulation shall be\ngrouped together.\n(3) An amendment to an administrative regulation shall not be made on a copy of the\nadministrative regulation reproduced from the Kentucky Administrative\nRegulations Service or the Administrative Register. It shall be a typed original in\nthe format specified in subsection (4) of this section.\n(4) The format of an administrative regulation shall be as follows:\n(a) An administrative regulation shall be typewritten on white paper, size eight\nand one-half (8-1/2) by eleven (11) inches and shall be double-spaced through\nthe last line of the body of the administrative regulation. The first page shall\nhave a two (2) inch top margin. The administrative regulation shall be typed\nin a twelve (12) point font approved by the regulations compiler. The lines on\neach page shall be numbered, with each page starting with line number one\n(1). Pages of an administrative regulation and documents attached to the\nadministrative regulation shall be numbered sequentially. Page numbers shall\nbe centered in the bottom margin of each page. Copies of the administrative\nregulation may be mechanically reproduced;\n(b) The regulations compiler shall place a stamp indicating the date and time of\nreceipt of the administrative regulation in the two (2) inch margin on the first\npage;\n(c) The ca binet, department, and division of the administrative body shall be\nlisted on separate double-spaced lines two (2) inches from the top in the upper\nleft hand corner of the first page. This shall be followed on the next double -\nspaced line by \"(New Administr ative Regulation),\" \"(Amendment),\"\n\"(Amended After Comments),\" \"(Repealer),\" \"(New Emergency\nAdministrative Regulation),\" \"(Emergency Amendment),\" \"(Emergency\nAmended After Comments),\" or \"(Emergency Repealer),\" whichever is\napplicable;\n(d) The notation sh all be followed by the number and title of the administrative\nregulation on the next double -spaced line. The promulgating administrative\nbody shall contact the regulations compiler prior to filing to obtain an\nadministrative regulation number for a new administrative regulation;\n(e) On the next double -spaced line following the number and title of an\nadministrative regulation, after the words \"RELATES TO:,\" the\nadministrative body shall list all statutes and other enactments, including any\nbranch budget bills or executive orders, to which the administrative regulation\nrelates or which shall be affected by the administrative regulation. After the\nwords \"STATUTORY AUTHORITY:\" the administrative body shall list the\nspecific statutes and other enactments, where a pplicable, authorizing the\npromulgation of the administrative regulation. Federal statutes and regulations\nshall be cited in the \"RELATES TO:\" and \"STATUTORY AUTHORITY:\"\nsections as provided by KRS 13A.222(4)(n) and (o); and\n(f) Following the citations pro vided for in paragraph (e) of this subsection, and\nfollowing the words \"NECESSITY, FUNCTION, AND CONFORMITY:\" the\nadministrative body shall include a brief statement setting forth the necessity\nfor promulgating the administrative regulation, a summary of t he functions\nintended to be implemented by the administrative regulation, and, if\napplicable, the statement required by KRS 13A.245(2)(b).\n(5) The numbering within the body of an administrative regulation shall be the\nresponsibility of the promulgating bod y, subject to the authority of the regulations\ncompiler to divide or renumber an administrative regulation. The following format\nshall be used by the administrative body in the numbering of each administrative\nregulation. Each section shall begin with the word \"Section\" followed by an Arabic\nnumber, and titles of sections shall be initially capitalized. Subsections shall be\ndesignated by an Arabic number in parentheses. Paragraphs shall be designated by\nlower case letters of the alphabet in parentheses (e.g ., (a), (b), (c), etc.).\nSubparagraphs shall be designated by an Arabic number followed by a period (e.g.,\n1., 2., etc.). Clauses shall be designated by lower case letters of the alphabet\nfollowed by a period (e.g., a., b., c., etc.). Subclauses shall be d esignated by lower\ncase Roman numerals in parentheses (e.g., (i), (ii), (iii), etc.). A section shall not be\ndivided into subsections, paragraphs, subparagraphs, clauses, or subclauses if there\nis only one (1) item in that level of division.\n(6) After the complete text of an administrative regulation, on the following page, the\nadministrative body shall include the following information:\n(a) If a statute requires an administrative body or official to submit an\nadministrative regulation to an official or adm inistrative body for review or\napproval prior to filing the administrative regulation with the Commission, a\nstatement that the official or the head of the administrative body has reviewed\nor approved the administrative regulation; the signature of such of ficial or\nhead; and the date on which such review or approval occurred;\n(b) The authorizing signature of the administrative body promulgating the\nadministrative regulation, and the date on which the administrative body\napproved the promulgation;\n(c) Information relating to public hearings and the public comment period\nrequired by KRS 13A.270; and\n(d) The name, position, mailing address, telephone number, email address, and\nfacsimile number of the contact person of the administrative body. The\ncontact person shall be the person authorized by the head of an administrative\nbody to:\n1. Receive information relating to issues raised by the public or by a\nlegislative committee prior to a public meeting of the legislative\ncommittee;\n2. Negotiate changes in language with a legislative committee in order to\nresolve such issues; and\n3. Answer questions relating to the administrative regulation.\n(7) The format for signatures required by subsection (6)(a) and (b) of this section shall\nbe as follows:\n(a) The signature shall be placed on a signature line; and\n(b) The name and title of the person signing shall be typed immediately beneath\nthe signature line.\n(8) Within five (5) working days of filing an administrative regulation, an\nadministrative body shall prominently display on its website:\n(a) A notice that an administrative regulation has been filed with the\nCommission;\n(b) A summary of the administrative regulation including:\n1. The number of the administrative regulation;\n2. The title of the administrative regulation; and\n3. A brief explanation of the administrative regulation if new or the\nchanges made if it is an existing administrative regulation;\n(c) Information on how to access the administrative regulation on the\nCommission's website; and\n(d) The dates of the public comment period and the place, time, and date of the\nscheduled public hearing as well as the manner in which interested parties\nshall submit:\n1. Notification of attending the public hearing; and\n2. Written comments.\n(9) (a) A letter of request, notification, or withdrawal required to be filed with the\nregulations compiler pursuant to this chapter may be filed electronically if the\nletter:\n1. Is on the administrative body's official letterhead; and\n2. Contains the signature of a representative of that administrative body.\n(b) Paragraph (a) of this subsection shall not apply to the letters required by KRS\n13A.320(2)(b) for amendments at a legislative committee meeting.","path":["KRS Chapter 13A"],"source_url":"https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=56289","current_through":"Includes enactments through the 2026 Regular Session","vintage":"09/05/2026","retrieved_at":"2026-09-05T20:48:30Z","sha256":"79f6d58db20b18a8b7f5cc5410d0066e653b5cb22f6a47e1eaca99ad4417790e","source_id":"us-ky","stale":false,"prev":"us-ky/krs-13a.215","next":"us-ky/krs-13a.221"},"notice":"GroundRules: Original legal text. Not legal advice."}