{"data":{"id":"us-ky/krs-18a.020","jurisdiction":"us-ky","citation":"KRS 18A.020","heading":"Records of Personnel Cabinet subject to open records law -- Employee","body":"access to personnel files.\n(1) The records of the cabinet shall be public records and shall be open to public\ninspection, as provided in KRS 61.870 to 61.884.\n(2) (a) A personne l file shall be maintained by the cabinet and the appointing\nauthority for each employee. The file maintained by the cabinet shall be the\nofficial personnel file for the employee. Upon transfer, the personnel file\nmaintained by the appointing authority fro m which the employee transfers\nshall be forwarded to the new appointing authority;\n(b) Each file shall include, but not be limited to, for each employee, his name,\naddress, title of positions held, classification, rates of compensation, all\nchanges in stat us including evaluations, promotions, demotions, lay -offs,\ntransfers, disciplinary actions, commendations, awards, and preliminary and\nother supporting documentation for each action. Each file shall contain the\ncomplete record and supporting documentation for each personnel action;\n(c) Whenever an employee is reprimanded for misconduct, other infraction, or\nfailure to perform his duties in a proper or adequate manner, the supervising\nemployee taking such action shall document such action in detail, and shal l\nprovide the employee with a copy of such documentation. The supervising\nemployee shall inform the employee that he has the right to prepare a written\nresponse to the action taken after he has reviewed the written documentation\nprepared by the supervising  employee. Such response shall be attached to the\ndocumentation prepared by the supervising employee. The supervising\nemployee shall place a copy of the documentation and response provided for\nherein in the employee's personnel file and shall transmit a copy to the cabinet\nto be placed in the official personnel file of the employee. The supervising\nemployee shall notify the employee that copies of the documentation and the\nresponse provided for herein have been placed in his personnel files.\n(3) Upon writte n request, an employee shall have the right to examine his personnel\nfile. An employee may comment in writing on any item in his file. Such comments\nshall be made a part of his file and shall be attached to the specific record or\ndocument to which they pertain.\n(4) Upon written request a state employee, an applicant for employment, and an\neligible on a register shall have the right to inspect and to copy any record and\npreliminary documentation and other supporting documentation that relates to him,\nexcept that an applicant, an eligible, or a state employee shall not have the right to\ninspect or to copy any examination materials.\n(5) No public agency, as defined by KRS 61.870, and no officer or employee shall\ndeny, abridge, or impede the exercise of the righ ts granted in any manner by this\nsection and by KRS 61.878.","path":["KRS Chapter 18A"],"source_url":"https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=1340","current_through":"Includes enactments through the 2026 Regular Session","vintage":"09/05/2026","retrieved_at":"2026-09-05T20:48:39Z","sha256":"6403f31283eb5f08bb18e401ce07a2602008138d07f4594fcc5b02130fe8ed39","source_id":"us-ky","stale":false,"prev":"us-ky/krs-18a.015","next":"us-ky/krs-18a.025"},"notice":"GroundRules: Original legal text. Not legal advice."}