{"data":{"id":"us-ky/krs-45.251","jurisdiction":"us-ky","citation":"KRS 45.251","heading":"Expenditures -- Scope -- Methodology -- Recordkeeping.","body":"(1) Expenditures shall be limited to the amounts and purposes for which appropriations\nare made. All expenditures shall be reflected in the unified and integrated system of\naccounts as provided by KRS 45.305.\n(2) The Finance and Administration Cabinet shall pr escribe all information technology\nstandards, system attributes, and components to be used in, or in conjunction with,\nthe unified accounting system. The components must be consistent with\nCommonwealth standards contained within the information technology architecture,\nas provided by the Commonwealth Office of Technology.\n(3) The Governor, the Chief Justice, and the Legislative Research Commission shall\ndesignate the officer or employee authorized to approve advices of employment,\npurchase orders and contra cts, and requisitions for reservation of funds, and no\nadvice, order, contract, or requisition shall be honored as a commitment statement\nunless the designation has been conveyed to the Finance and Administration\nCabinet.\n(4) The Finance and Administration Cabinet may approve for payment any expenditure\npresented by a budget unit, provided that the Finance and Administration Cabinet is\nable to determine that the expenditure is to satisfy a liability of the Commonwealth\nof Kentucky created on behalf of that budget unit in fulfilling the governmental\nfunction assigned to that budget unit and that the expenditure is being made from\nthe unexpended balance of a proper allotment.\n(5) Subsidiary records shall be maintained to report the financial operation and\ncondition of each budget unit. These subsidiary records shall be compatible with the\nunified accounting system prescribed by subsection (1) of this section and by KRS\n45.305, and may be on the accrual basis or cash basis. Expenditures may be by prior\nencumbrances or by straight disbursements. The subsidiary records may be\nmaintained by the Finance and Administration Cabinet and by the budget unit\ninvolved. When a budget unit is authorized to maintain subsidiary records, the\nFinance and Administration Cabinet shall have authority to prescribe the accounting\nand preauditing procedures. The unified system of accounts shall conform to\naccepted management and accounting principles.","path":["KRS Chapter 45"],"source_url":"https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=22220","current_through":"Includes enactments through the 2026 Regular Session","vintage":"09/05/2026","retrieved_at":"2026-09-05T20:49:04Z","sha256":"7a47ec473eab29e7cd66d2daa4e14c6ae061adfaa920649b2fc2d8dfc89cd531","source_id":"us-ky","stale":false,"prev":"us-ky/krs-45.250","next":"us-ky/krs-45.252"},"notice":"GroundRules: Original legal text. Not legal advice."}