{"data":{"id":"us-nj/n.j.-stat.-12a-9-519","jurisdiction":"us-nj","citation":"N.J. Stat. § 12A:9-519","heading":"Numbering, maintaining, and indexing records; communicating information provided in records.","body":"Numbering, Maintaining, and Indexing Records; Communicating Information Provided in Records.\n(a)\tFiling office duties.  For each record filed in a filing office, the filing office shall:\n(1)\tassign a unique number to the filed record;\n(2)\tcreate a record that bears the number assigned to the filed record and the date and time of filing;\n(3)\tmaintain the filed record for public inspection; and\n(4)\tindex the filed record in accordance with subsections (c), (d) and (e).\n(b)\tFile number.  A file number assigned after January 1, 2002, must include a digit that:\n(1)\tis mathematically derived from or related to the other digits of the file number; and\n(2)\taids the filing office in determining whether a number communicated as the file number includes a single-digit or transpositional error.\n(c)\tIndexing:  general.  Except as otherwise provided in subsections  (d) and (e), the filing office shall:\n(1)\tindex an initial financing statement according to the name of the debtor and index all filed records relating to the initial financing statement in a manner that associates with one another an initial financing statement and all filed records relating to the initial financing statement; and\n(2)\tindex a record that provides a name of a debtor which was not previously provided in the financing statement to which the record relates also according to the name that was not previously provided.\n(d)\tIndexing:  real-property-related financing statement.  If a financing statement is filed as a fixture filing or covers as-extracted collateral or timber to be cut, the filing office shall index it:\n(1)\tunder the names of the debtor and of each owner of record shown on the financing statement as if they were the mortgagors under a mortgage of the real property described; and\n(2)\tto the extent that the law of this State provides for indexing of records or mortgages under the name of the mortgagees, under the name of the secured party as if the secured party were the mortgagee thereunder, or, if the indexing is by description, as if the financing statement were a record of a mortgage of the real property described.\n(e)\tIndexing:  real-property-related assignment.  If a financing statement is filed as a fixture filing or covers as-extracted collateral or timber to be cut, the filing office shall index an assignment filed under 12A:9-514 (a) or an amendment filed under 12A:9-514 (b):\n(1)\tunder the name of the assignor as grantor; and\n(2)\tto the extent that the law of this State provides for indexing a record of the assignment of a mortgage under the name of the assignee, under the name of the assignee.\n(f)\tRetrieval and association capability.  The filing office shall maintain a capability:\n(1)\tto retrieve a record by the name of the debtor and by the file number assigned to the initial financing statement to which the record relates; and\n(2)\tto associate and retrieve with one another an initial financing statement and each filed record relating to the initial financing statement.\n(g)\tRemoval of debtor's name.  The filing office may not remove a debtor's name from the index until one year after the effectiveness of a financing statement naming the debtor lapses under 12A:9-515 with respect to all secured  parties of record.\n(h)\tTimeliness of filing office performance.  The filing office shall perform the acts required by subsections (a) through (e) at the time and in the manner prescribed by filing-office rule, but not later than two business days after the filing office receives the record in question.\n(i)\tInapplicability to real property related filing office.  Subsections (b) and (h) do not apply to a filing office described in 12A:9-501 (a) (1).\nL.2001, c.117, s.1; amended 2001, c.386, s.83.","path":["TITLE 12A COMMERCIAL TRANSACTIONS"],"source_url":"https://pub.njleg.state.nj.us/statutes/STATUTES-TEXT.zip","current_through":"P.L.2025, c.405, and J.R.22","vintage":"","retrieved_at":"2026-08-27T17:54:13Z","sha256":"54b394c916e9106e2aebe841b5bb9a7e5a5e3a5897fb2689ad1625443d1697fa","source_id":"us-nj","stale":true,"prev":"us-nj/n.j.-stat.-12a-9-518","next":"us-nj/n.j.-stat.-12a-9-520"},"notice":"GroundRules: Original legal text. Not legal advice."}