{"data":{"id":"us-ok/okla.-stat.-tit.-12a-12a-1-9-519","jurisdiction":"us-ok","citation":"Okla. Stat. tit. 12A, § 12A-1-9-519","heading":"Numbering, maintaining, and indexing records;","body":"communicating information provided in records.\n\nNUMBERING, MAINTAINING, AND INDEXING RECORDS;\n\nCOMMUNICATING INFORMATION PROVIDED IN RECORDS\n\n(a) For each record filed in a filing office, the filing office\n\nshall:\n\n(1) assign a unique number to the filed record;\n\n(2) create a record that bears the number assigned to the filed\n\nrecord and the date and time of filing;\n\n(3) maintain the filed record for public inspection; and\n\n(4) index the filed record in accordance with subsections (c),\n\n(d), and (e) of this section.\n\n(b) A file number assigned by the county clerk of Oklahoma\n\nCounty after July 1, 2001, must include a digit that:\n\n(1) is mathematically derived from or related to the other\n\ndigits of the file number; and\n\n(2) aids the filing office in determining whether a number\n\ncommunicated as the file number includes a single-digit or\n\ntranspositional error.\n\n(c) Except as otherwise provided in subsections (d) and (e) of\n\nthis section, the filing office shall:\n\n(1) index an initial financing statement according to the name\n\nof the debtor and shall index all filed records relating to the\n\ninitial financing statement in a manner that associates with one\n\nanother an initial financing statement and all filed records\n\nrelating to the initial financing statement; and\n\n(2) index a record that provides a name of a debtor which was\n\nnot previously provided in the financing statement to which the\n\nrecord relates also according to the name that was not previously\n\nprovided.\n\n(d) If a financing statement is filed as a fixture filing or\n\ncovers as-extracted collateral or timber to be cut, it must be filed\n\nfor record and the filing office shall index it:\n\n(1) under the names of the debtor and of each owner of record\n\nshown on the financing statement as if they were the mortgagors\n\nunder a mortgage of the real property described; and\n\n(2) to the extent that the law of this state provides for\n\nindexing of records of mortgages under the name of the mortgagee,\n\nunder the name of the secured party as if the secured party were the\n\nmortgagee thereunder, or, if indexing is by description, as if the\n\nfinancing statement were a record of a mortgage of the real property\n\ndescribed.\n\n(e) If a financing statement is filed as a fixture filing or\n\ncovers as-extracted collateral or timber to be cut, the filing\n\noffice shall index an assignment filed under subsection (a) of\n\nSection 1-9-514 of this title or an amendment filed under subsection\n\n(b) of Section 1-9-514 of this title:\n\n(1) under the name of the assignor as grantor; and\n\n(2) to the extent that the law of this state provides for\n\nindexing a record of the assignment of a mortgage under the name of\n\nthe assignee, under the name of the assignee.\n\n(f) The filing office shall maintain a capability:\n\n(1) to retrieve a record by the name of the debtor and:\n\n(A) if the filing office is described in paragraph (1) of\n\nsubsection (a) of Section 1-9-501 of this title, by\n\nthe file number assigned to the initial financing\n\nstatement to which the record relates, the date that\n\nthe record was filed or recorded, and the legal\n\ndescription of the real estate adequate for the\n\npurposes of indexing in the tract indexes of the\n\ncounty where the real estate is situated; or\n\n(B) if the filing office is described in paragraph (2) of\n\nsubsection (a) of Section 1-9-501 of this title, by\n\nthe file number and date of the initial financing\n\nstatement to which the record relates; and\n\n(2) to associate and retrieve with one another an initial\n\nfinancing statement and each filed record relating to the initial\n\nfinancing statement.\n\n(g) The filing office may not remove a debtor’s name from the\n\nindex until one (1) year after the effectiveness of a financing\n\nstatement naming the debtor lapses under Section 1-9-515 of this\n\ntitle with respect to all secured parties of record.\nand\n\n(2) to associate and retrieve with one another an initial\n\nfinancing statement and each filed record relating to the initial\n\nfinancing statement.\n\n(g) The filing office may not remove a debtor’s name from the\n\nindex until one (1) year after the effectiveness of a financing\n\nstatement naming the debtor lapses under Section 1-9-515 of this\n\ntitle with respect to all secured parties of record.\n\n(h) The filing office shall perform the acts required by\n\nsubsections (a) through (e) of this section at the time and in the\n\nmanner prescribed by filing-office rule, but not later than two (2)\n\nbusiness days after the filing office receives the record in\n\nquestion.\n\n(i) Subsection (b) of this section does not apply to a filing\n\noffice described in paragraph (1) of subsection (a) of Section 1-9-\n\n501 of this title.","path":["OK Code","Title 12A"],"source_url":"https://www.oklegislature.gov/OK_Statutes/CompleteTitles/os12A.pdf","current_through":"2026-08-14","vintage":"open-us-law v2026.08, retrieved 2026-09-14","retrieved_at":"2026-09-14T18:32:36Z","sha256":"667047e8f2ab298f4164e3bbb43fce053d9347dceb0fc237946bf0f806a44f39","source_id":"us-ok","stale":false,"prev":"us-ok/okla.-stat.-tit.-12a-12a-1-9-518","next":"us-ok/okla.-stat.-tit.-12a-12a-1-9-520"},"notice":"GroundRules: Original legal text. Not legal advice."}