{"data":{"id":"us-ok/okla.-stat.-tit.-40-40-2-802","jurisdiction":"us-ok","citation":"Okla. Stat. tit. 40, § 40-2-802","heading":"Reports by employers to Employment Security Commission -","body":"New hire registry.\n\nREPORTS BY EMPLOYERS TO EMPLOYMENT SECURITY COMMISSION – NEW\n\nHIRE REGISTRY.\n\nA. Employers doing business in the State of Oklahoma shall\n\nreport to the Oklahoma Employment Security Commission, the hiring or\n\nemployment of any person who resides or works in this state to whom\n\nthe employer anticipates paying earnings.\n\nB. Such report shall contain the employee's name, address,\n\nsocial security number, date of employment, state of employment,\n\nalong with the employer's name, address, and federal identification\n\nnumber.\n\nC. The report must be made within twenty (20) days of hiring,\n\nor twice monthly, not less than twelve (12) nor more than sixteen\n\n(16) days apart if reported electronically or magnetically. The\n\nreport may be made by mailing a copy of the employee's W-4 form, by\n\nsubmitting a fax transmission of the employee's W-4 form, by\n\nsubmitting electronic media in a format that can be used by the\n\nCommission, or by any other means authorized by the Commission.\n\nD. The Child Support Enforcement Division shall be the official\n\nNew Hire Registry for the State of Oklahoma and will obtain the new\n\nhire information from the Oklahoma Employment Security Commission.\n\nE. The Child Support Enforcement Division shall enter into\n\nagreements with state agencies administering unemployment,\n\nemployment services, workforce system programs, workers'\n\ncompensation, public assistance, Medicaid, food stamps, vocational\n\nrehabilitation, and other programs specified by federal law or\n\nregulation, to provide such information upon request.\n\nF. Used in this section:\n\n1. \"Employee\" means an individual who is an employee as defined\n\nby the Internal Revenue Code of 1986, 26 U.S.C., Section 3401 et\n\nseq. \"Employee\" does not mean an employee of a federal or state\n\nagency performing intelligence or counterintelligence functions if\n\nthe head of such agency has determined that reporting with respect\n\nto that employee could endanger the safety of the employee or\n\ncompromise an ongoing investigation or intelligence mission;\n\n2. \"Employer\" means an individual or other entity who is an\n\nemployer as defined by the Internal Revenue Code of 1986, 26 U.S.C.,\n\nSection 3401(d) and includes any governmental entity and any labor\n\norganization; and\n\n3. \"Labor organization\" means an entity as defined by the\n\nNational Labor Relations Act, 29 U.S.C., Section 152(5) including,\n\nbut not limited to, any entity known as a \"hiring hall\" which is\n\nused by the organization and an employer to carry out requirements\n\ndescribed in Section 8(f)(3) of the National Labor Relations Act, 29\n\nU.S.C., Section 158(f)(3), of an agreement between the organization\n\nand the employer.","path":["OK Code","Title 40"],"source_url":"https://www.oklegislature.gov/OK_Statutes/CompleteTitles/os40.pdf","current_through":"2026-08-14","vintage":"open-us-law v2026.08, retrieved 2026-09-14","retrieved_at":"2026-09-14T18:32:36Z","sha256":"95aae45b80228d2f5ee3afdfe0d304a390f86912e3ad1d8a6f4c6c788a2770ba","source_id":"us-ok","stale":false,"prev":"us-ok/okla.-stat.-tit.-40-40-2-801","next":"us-ok/okla.-stat.-tit.-40-40-2-803"},"notice":"GroundRules: Original legal text. Not legal advice."}