{"data":{"id":"us-ok/okla.-stat.-tit.-62-62-310.1","jurisdiction":"us-ok","citation":"Okla. Stat. tit. 62, § 62-310.1","heading":"Cities and towns - Purchasing procedures","body":"A. Unless otherwise provided by ordinance, officers, boards,\n\ncommissions and designated employees of cities and towns,\n\nhereinafter referred to as the purchasing officer, having authority\n\nto purchase or contract against all budget appropriation accounts as\n\nauthorized by law shall submit all purchase orders and contracts\n\nprior to the time the commitment is made, to the officer charged\n\nwith keeping the appropriation and expenditure records or clerk, who\n\nshall, if there be an unencumbered balance in the appropriation made\n\nfor that purpose, so certify in the following form:\n\nI hereby certify that the amount of this encumbrance has been\n\nentered against the designated appropriation accounts and that this\n\nencumbrance is within the authorized available balance of said\n\nappropriation.\n\nDated this ______ day of _____________, 20____.\n\n___________________________________________\n\nEncumbering Officer or Clerk of ___________.\n\nProvided, in instances where it is impossible to ascertain the exact\n\namount of expenditures to be made at the time of recording the\n\nencumbrance, an estimated amount may be used and the encumbrance\n\nmade in like manner as set forth above. Provided, no purchase order\n\nor contract shall be valid unless signed and approved by the\n\npurchasing officer and certified as above set forth by the officer\n\nor clerk charged with keeping the appropriation and expenditure\n\nrecords. The clerk or encumbering officer shall retain and file one\n\ncopy of the purchase order.\n\nB. After satisfactory delivery of the merchandise or completion\n\nof the contract, the supplier shall deliver an invoice. Such\n\ninvoice shall state the supplier's name and address and must be\n\nsufficiently itemized to clearly describe each item purchased, its\n\nunit price, where applicable, the number or volume of each item\n\npurchased, its total price, the total of the purchase and the date\n\nof the purchase. The appropriate officer shall attach the itemized\n\ninvoice together with delivery tickets, freight tickets or other\n\nsupporting information to the original of the purchase order and,\n\nafter approving and signing said original copy of the purchase\n\norder, shall submit the invoices, the purchase order and other\n\nsupporting data for consideration for payment by the governing\n\nboard. All invoices submitted shall be examined by the governing\n\nboard to determine their legality. The governing board shall\n\napprove such invoices for payment in the amount the board determines\n\njust and correct.\n\nC. As an alternative to the provisions of subsection B of this\n\nsection, the governing body may elect to pay claims and invoices\n\npursuant to the provisions of subsection A of Section 17-102 of\n\nTitle 11 of the Oklahoma Statutes, which provides for the adoption\n\nof an ordinance to ensure adequate internal controls against\n\nunauthorized or illegal payment of invoices. The governing body may\n\nalso authorize the chief executive officer or designee to approve\n\npayment of such invoices. In absence of such authority, the\n\ngoverning board shall approve payment.","path":["OK Code","Title 62"],"source_url":"https://www.oklegislature.gov/OK_Statutes/CompleteTitles/os62.pdf","current_through":"2026-08-14","vintage":"open-us-law v2026.08, retrieved 2026-09-14","retrieved_at":"2026-09-14T18:32:36Z","sha256":"1e7e6770c434506f2aae1ce3919702f77a51fc2e64a2e7f07dd5ab839855d6df","source_id":"us-ok","stale":false,"prev":"us-ok/okla.-stat.-tit.-62-62-306e","next":"us-ok/okla.-stat.-tit.-62-62-310.1a"},"notice":"GroundRules: Original legal text. Not legal advice."}