{"data":{"id":"us-ok/okla.-stat.-tit.-62-62-34.64","jurisdiction":"us-ok","citation":"Okla. Stat. tit. 62, § 62-34.64","heading":"Payment of claims or payrolls","body":"A. Except as otherwise provided in the Oklahoma State Finance\n\nAct and except for Automated Clearing House (ACH) debits for\n\ntransactional fees, procedures for paying claims or payrolls shall\n\ninclude the following:\n\n1. All miscellaneous claims and payroll claims for the payment\n\nof money from the State Treasury shall be filed with the Director of\n\nthe Office of Management and Enterprise Services for audit and\n\nsettlement prior to being filed for payment with the State\n\nTreasurer;\n\n2. The Director of the Office of Management and Enterprise\n\nServices may establish alternative procedures for the settlement of\n\nclaims whenever such procedures are more advantageous so long as\n\nthey are consistent with the requirements of state law;\n\n3. Such alternative procedures shall be at the discretion of\n\nthe Director of the Office of Management and Enterprise Services and\n\nmay include, but are not limited to:\n\na. a procedure to permit consolidated payment to vendors\n\nfor claims involving more than one agency of the state\n\nwhen audit and settlement of such claims, as\n\nhereinafter provided, can in all respects be\n\naccomplished,\n\nb. procedures based upon valid statistical sampling\n\nmodels for preaudit of claims, against contracts,\n\npurchase orders and other commitments before entering\n\nsuch claims against the accounts, and\n\nc. policies, procedures and performance criteria for the\n\nparticipation of agencies or departments, not\n\nauthorized by this section, to engage in an\n\nalternative system for the settlement of claims; and\n\n4. The Director of the Office of Management and Enterprise\n\nServices may use a numeric or alphanumeric designation to cross-\n\nreference claims or payrolls to check warrant numbers, transfer\n\nentry or optional settlement mode used in the payment thereof.\n\nB. Except for ACH debits for transactional fees, after claims\n\nor payrolls or both have been properly audited and recorded against\n\nthe respective contracts, purchase orders, other commitments and\n\naccounts, the Division of Central Accounting and Reporting shall\n\ncertify such claims or payrolls to the State Treasurer for payment.\n\nC. Except for ACH debits for transactional fees, it shall be\n\nthe responsibility of the Division of Central Accounting and\n\nReporting to determine that:\n\n1. All material legal requirements concerning the expenditure\n\nof monies involved in each claim or payroll have been complied with;\n\n2. Funds have been properly and legally allotted for the\n\npayment of the claim or payroll; and\n\n3. A sufficient balance exists for the payment of same.\n\nD. The Director of the Office of Management and Enterprise\n\nServices or bonded employees in the Division of Central Accounting\n\nand Reporting authorized by the Director shall certify to the State\n\nTreasurer that the claim or payroll has been approved for payment.\n\nE. 1. The Director of the Office of Management and Enterprise\n\nServices shall be authorized to establish necessary agency\n\ndisbursing funds to efficiently accommodate the cash flow\n\nrequirements of applicable federal regulations, bond indebtedness\n\nand other directives deemed appropriate by the Director.\n\n2. Agencies operating such disbursing funds are authorized to\n\nestablish a preaudit and settlement system for claims or payments or\n\nboth relating to the purposes of the stated directives.\n\n3. The State Treasurer shall establish procedures for the state\n\nin accordance with Federal Banking and National Automated Clearing\n\nHouse Association standards and agencies shall be required to\n\nutilize automated clearing house procedures established by the State\n\nTreasurer.\n\n4. No individual or entity shall be required to have a bank\n\naccount unless required by federal law or federal regulation.\n\n5. Agencies shall be further required to present these\n\ntransactions to the Office of Management and Enterprise Services in\n\na summarized format and shall include any accounting information\nto\n\nutilize automated clearing house procedures established by the State\n\nTreasurer.\n\n4. No individual or entity shall be required to have a bank\n\naccount unless required by federal law or federal regulation.\n\n5. Agencies shall be further required to present these\n\ntransactions to the Office of Management and Enterprise Services in\n\na summarized format and shall include any accounting information\n\nnecessary as determined by the Director of the Office of Management\n\nand Enterprise Services including, but not limited to, information\n\nrelated to federal law.\n\n6. Administrative expenditures shall not be eligible for these\n\nprocedures.\n\n7. The efficiency of the payment system shall be considered\n\nwhen the interest earnings of the state are not diminished.\n\nF. The Director of the Office of Management and Enterprise\n\nServices shall be authorized to process payments for federal tax\n\nwithholding without claim forms. The Director shall establish a\n\nseparate fund for the purpose of accumulating federal income tax\n\nwithholding from payrolls and remitting same to the United States\n\nTreasury. Institutions under the administrative authority of the\n\nOklahoma State Regents for Higher Education which are responsible\n\nfor processing payments for federal tax withholding shall be\n\nauthorized to process such payments to the United States Treasury\n\nwithout claim forms.\n\nG. 1. The Director of the Office of Management and Enterprise\n\nServices shall be authorized to process, without claim forms,\n\ninterest payments to the U.S. Treasury as required by federal law.\n\n2. Agencies are responsible for the accrual of such interest\n\nliability of the state and shall provide payment to the Office of\n\nManagement and Enterprise Services in the amount and method\n\nprescribed by the Director of the Office of Management and\n\nEnterprise Services.\n\n3. Any liability of the U.S. Treasury as determined by federal\n\nlaw shall be deposited in the State Treasury and transferred by the\n\nDirector of the Office of Management and Enterprise Services to the\n\nGeneral Revenue Fund of the state subsequent to final determination\n\nand necessary audit resolution.\n\nH. Payments disbursed from the State Treasury shall be conveyed\n\nsolely through an electronic payment mechanism. The State Treasurer\n\nmay provide an exemption from the provisions of this subsection,\n\nwith cause, provided the number of exempted payments and a\n\ncorresponding list of causes shall be published in a regularly\n\nupdated report which is featured prominently on the State\n\nTreasurer's website.\n\nI. Notwithstanding any other provision of the Oklahoma State\n\nFinance Act and subject to any applicable restrictions in the\n\nOklahoma Constitution, the Director of the Office of Management and\n\nEnterprise Services may establish procedures by which agencies may\n\ncontract for, incur and account for transaction-based fees, such as\n\nfees for accepting credit cards, that may be processed by ACH debit\n\nwithout claim forms, provided the agency has sufficient statutory\n\nauthority for purchase. Prior to authorizing ACH debit transactions\n\nwithout claim forms, state agencies shall provide notice to the\n\nState Treasurer.","path":["OK Code","Title 62"],"source_url":"https://www.oklegislature.gov/OK_Statutes/CompleteTitles/os62.pdf","current_through":"2026-08-14","vintage":"open-us-law v2026.08, retrieved 2026-09-14","retrieved_at":"2026-09-14T18:32:36Z","sha256":"239ce649ca135c76f82e8022293481927873baf20e9c2d7e89d05595634eeefb","source_id":"us-ok","stale":false,"prev":"us-ok/okla.-stat.-tit.-62-62-34.63","next":"us-ok/okla.-stat.-tit.-62-62-34.65"},"notice":"GroundRules: Original legal text. Not legal advice."}