{"data":{"id":"us-ok/okla.-stat.-tit.-74-74-500.18","jurisdiction":"us-ok","citation":"Okla. Stat. tit. 74, § 74-500.18","heading":"Provisions mandatory - Exemptions","body":"A. Except for members of the Legislature, the Governor and the\n\nLieutenant Governor, provisions of Sections 500.1 through 500.18 of\n\nthis title shall be mandatory for all officials and employees of all\n\ndepartments, boards, commissions and institutions of the state,\n\nregardless of the provisions of any other act of the Legislature,\n\nexcept as provided by this section. The enactment of any measure in\n\nthe future providing for travel reimbursement of state officers and\n\nemployees on the basis of \"actual and necessary\" expenses or in any\n\nother manner inconsistent with Sections 500.1 through 500.18 of this\n\ntitle shall be deemed to provide for reimbursement in accordance\n\nwith Sections 500.1 through 500.18 of this title unless a contrary\n\nintent is explicitly expressed in this section. Sections 500.1\n\nthrough 500.18 of this title shall not apply, however, to travel\n\nreimbursements made by political subdivisions of this state, except\n\nas otherwise provided by law.\n\nB. The agencies listed below are authorized certain exceptions\n\nand/or exemptions to the provisions of Sections 500.1 through 500.18\n\nof this title to the extent specified:\n\n1. Oklahoma Department of Agriculture, Food, and Forestry:\n\na. The actual and reasonable expenses of travel and\n\nsubsistence in pursuing and developing markets for\n\nOklahoma agricultural products incurred by the\n\nCommissioner, Deputy Commissioner and such employees\n\ndesignated by the State Board of Agriculture within\n\nthe marketing development programs of the Oklahoma\n\nDepartment of Agriculture, Food, and Forestry shall be\n\nreimbursed to the employee incurring such expenses.\n\nReimbursement of such expenses shall be in accordance\n\nwith rules adopted by the Board. Expenses claimed\n\nshall, prior to reimbursement, be reviewed by the\n\nBoard at a regular meeting and individually approved\n\nor disapproved.\n\nb. The actual and necessary expenses of out-of-state\n\ntravel and subsistence incurred by employees of the\n\nForestry Division authorized to evaluate and acquire\n\nfederal excess property or surplus property in other\n\nstates for use in its fire protection program shall be\n\nreimbursed to the employee incurring such expenses.\n\n2. Department of Public Safety:\n\nWhen traveling with the Governor or at the Governor's request,\n\npersonnel assigned by the Commissioner for executive security and\n\npilots on executive assignment shall be allowed their actual and\n\nnecessary traveling expenses, upon claims approved by the\n\nCommissioner.\n\n3. Department of Corrections:\n\nThe Department of Corrections shall be exempt from limitations\n\nof reimbursement for rented automobiles, as set forth in Section\n\n500.5 of this title, when the rental is by a Correctional Officer or\n\nTransportation Officer for the limited purpose of transporting\n\ninmates. Reimbursement for the expense shall be on the basis of\n\nactual cost.\n\n4. Oklahoma Tourism and Recreation Department:\n\nThe Oklahoma Tourism and Recreation Commission and Department\n\nstaff who promote in-state and out-of-state business for Oklahoma's\n\nstate-operated or state-owned parks, lodges, and golf courses and\n\nthe tourism and recreation industry may be reimbursed for the actual\n\nand necessary expense of travel, subsistence and entertainment for\n\nthis purpose. The Director of the Oklahoma Tourism and Recreation\n\nDepartment may reimburse the Publisher of Oklahoma Today magazine\n\nand its staff for expenses for meals and other entertainment in\n\norder to gain advertising and promotion for Oklahoma Today magazine.\n\n5. Oklahoma Department of Commerce:\n\na. The actual and necessary expenses incurred by the\n\nDirector and other employees of the Department\n\nauthorized by the Director for the purpose of business\n\nrecruitment shall be reimbursed. Reimbursement of\n\nexpenses shall be in accordance with rules adopted by\n\nthe Director of the Oklahoma Department of Commerce.\n\nExpenses claimed shall, prior to reimbursement, be\nlahoma Department of Commerce:\n\na. The actual and necessary expenses incurred by the\n\nDirector and other employees of the Department\n\nauthorized by the Director for the purpose of business\n\nrecruitment shall be reimbursed. Reimbursement of\n\nexpenses shall be in accordance with rules adopted by\n\nthe Director of the Oklahoma Department of Commerce.\n\nExpenses claimed shall, prior to reimbursement, be\n\nreviewed by the Director and individually approved or\n\ndisapproved.\n\nb. The Department, at the discretion of the Director, may\n\ncharter aircraft for the purposes of carrying out its\n\nduties and responsibilities related to business\n\nrecruitment and performing the duties of the Director.\n\nThe cost of such charter shall be exempt from the\n\nprovisions of Section 500.6 of this title. Claims\n\nfiled with the Office of Management and Enterprise\n\nServices shall bear the following certification:\n\nThe best interests of the citizens of Oklahoma were\n\nbetter served in that conventional ground\n\ntransportation was not practical or feasible for this\n\ntrip, aircraft from the Department of Public Safety\n\nwere not available for this trip, and no other claim\n\nhas been or will be filed as a payment for the cost of\n\ntransportation in connection with this trip.\n\nc. The Oklahoma Department of Commerce may reimburse the\n\nOklahoma Film and Music Office staff for the actual\n\nand necessary expenses for meals and other\n\nentertainment in order to promote the film and music\n\nindustries in this state. Reimbursement of all actual\n\nand necessary expenses shall be in accordance with\n\nrules adopted by the Oklahoma Department of Commerce.\n\n6. Office of Management and Enterprise Services:\n\nThe actual and necessary expenses of travel and subsistence\n\nincurred by the Director, any state employee approved by his or her\n\nappointing authority, or state officials, for travel outside the\n\nstate in performance of duties related to bond financing shall be\n\nreimbursed to the employee or state official incurring such\n\nexpenses. Reimbursement for lodging expenses shall be supported by\n\nthree telephone bids from hotels within a reasonable distance of the\n\nactivity for which the travel was approved.\n\n7. Oklahoma Futures:\n\nThe actual and necessary expenses incurred by the members of\n\nOklahoma Futures in the performance of their duties shall be\n\nreimbursed to the members incurring such expenses. Reimbursement of\n\nall actual and necessary expenses shall be in accordance with rules\n\nadopted by Oklahoma Futures.\n\n8. Oklahoma Development Finance Authority:\n\nThe actual and necessary expenses incurred by the members and\n\nemployees of the Oklahoma Development Finance Authority in the\n\nperformance of their duties shall be reimbursed to the person\n\nincurring such expenses. Reimbursement of all actual and necessary\n\nexpenses shall be in accordance with the bylaws of the Authority.\n\n9. Oklahoma Center for the Advancement of Science and\n\nTechnology:\n\nThe actual and necessary expenses incurred by the members and\n\nemployees of the Oklahoma Center for the Advancement of Science and\n\nTechnology in the performance of their duties shall be reimbursed to\n\nthe person incurring such expenses. Reimbursement of all actual and\n\nnecessary expenses shall be in accordance with the bylaws of the\n\nCenter.\n\n10. Center for International Trade Development:\n\nThe actual and necessary expenses of travel, lodging and\n\nsubsistence incurred by the Director and authorized employees of the\n\nCenter for International Trade Development for performance of their\n\nduties for the purpose of business recruitment and assistance shall\n\nbe reimbursed to the person incurring such expenses. Reimbursement\n\nof such expenses shall be in accordance with the rules adopted by\n\nthe Director of the Center for International Trade Development.\n\nExpenses claimed shall be reviewed and individually approved or\nenter for International Trade Development for performance of their\n\nduties for the purpose of business recruitment and assistance shall\n\nbe reimbursed to the person incurring such expenses. Reimbursement\n\nof such expenses shall be in accordance with the rules adopted by\n\nthe Director of the Center for International Trade Development.\n\nExpenses claimed shall be reviewed and individually approved or\n\ndisapproved, prior to reimbursement, first by the Director, and\n\nfinally by either the Vice President, Business and Finance of\n\nOklahoma State University or the President of Oklahoma State\n\nUniversity.\n\n11. Oklahoma State Bureau of Investigation:\n\nThe actual and necessary expenses incurred by the Director and\n\nother employees of the Bureau authorized by the Director as a result\n\nof conducting investigations shall be reimbursed to each such\n\nemployee incurring the expenses. Reimbursement of the expenses\n\nshall be in accordance with rules adopted by the Director of the\n\nOklahoma State Bureau of Investigation. Prior to reimbursement,\n\nexpenses claimed shall be reviewed by the Director and individually\n\napproved or disapproved.\n\n12. Department of Human Services:\n\nThe actual and necessary expenses of travel, lodging and\n\nsubsistence incurred by employees of the Legal Division in the\n\nperformance of their duties for the purpose of representing the\n\nDepartment of Human Services or any of its officials, employees,\n\ninstitutions or hospitals at any proceeding including depositions,\n\nheld before any court, administrative body or representative\n\nthereof, shall be reimbursed to the employee incurring such\n\nexpenses. Expenses claimed shall be approved by the General Counsel\n\nand the Director of Human Services prior to reimbursement.\n\n13. Oklahoma Health Care Authority:\n\nThe actual and necessary expenses of travel, lodging and\n\nsubsistence incurred by employees of the Legal Division in the\n\nperformance of their duties for the purpose of representing the\n\nAuthority or any of its officials or employees, at any proceeding\n\nincluding depositions, held before any court, administrative body or\n\nrepresentative thereof, shall be reimbursed to the employee\n\nincurring such expenses. Expenses claimed shall be approved by the\n\nAdministrator prior to reimbursement.\n\n14. Oklahoma State Bureau of Narcotics and Dangerous Drugs\n\nControl:\n\nThe actual and necessary expenses incurred by the Director and\n\nother employees of the Bureau authorized by the Director as a result\n\nof conducting investigations shall be reimbursed to each employee\n\nincurring the expenses. Reimbursement of the expenses shall be in\n\naccordance with rules adopted by the Director of the Oklahoma State\n\nBureau of Narcotics and Dangerous Drugs Control. Prior to\n\nreimbursement, expenses claimed shall be reviewed by the Director\n\nand individually approved or disapproved.\n\n15. University Hospitals:\n\nThe actual and necessary expenses of travel, lodging and\n\nsubsistence incurred by employees of the Legal Office in the\n\nperformance of their duties for the purpose of representing the\n\nUniversity Hospitals or any of its officials, employees,\n\ninstitutions or hospitals at any proceeding including depositions,\n\nheld before any court, administrative body or representative\n\nthereof, shall be reimbursed to the employee incurring such\n\nexpenses. Expenses shall be approved by the Chief Executive Officer\n\nof the University Hospitals or by the University Hospitals\n\nAuthority.\n\n16. Oklahoma Historical Society:\n\nThe actual and necessary expenses of travel, subsistence and\n\nentertainment incurred by the Executive Director, Deputy Director\n\nand any employees designated by the Executive Committee of the\n\nOklahoma Historical Society Board of Directors in pursuing and\n\ndeveloping programs and projects for the preservation and marketing\n\nof Oklahoma history shall be reimbursed to the person incurring the\niety:\n\nThe actual and necessary expenses of travel, subsistence and\n\nentertainment incurred by the Executive Director, Deputy Director\n\nand any employees designated by the Executive Committee of the\n\nOklahoma Historical Society Board of Directors in pursuing and\n\ndeveloping programs and projects for the preservation and marketing\n\nof Oklahoma history shall be reimbursed to the person incurring the\n\nexpenses. Reimbursement of expenses shall be in accordance with\n\nrules adopted by the Oklahoma Historical Society Board of Directors.\n\nPrior to reimbursement, expenses claimed shall be reviewed by the\n\nExecutive Committee at a regularly scheduled meeting and each claim\n\nshall be individually approved or disapproved.\n\n17. The Oklahoma Department of Mines:\n\nThe actual and necessary expenses of travel, lodging and\n\nsubsistence incurred by employees of the Department in the\n\nperformance of their duties for the purpose of representing the\n\nDepartment or any of its officials or employees, at any proceeding,\n\nhearing or meeting with federal agencies, boards, commissions,\n\ncongressional representatives, congressional committees or staff,\n\nshall be reimbursed to the employee incurring such expenses.\n\nExpenses claimed shall be approved by the Executive Director prior\n\nto reimbursement.\n\n18. The Office of Attorney General:\n\nThe actual and necessary expenses of travel, lodging and\n\nsubsistence incurred by its employees in the performance of their\n\nduties for the purpose of representing the state, the Legislature,\n\nany state board, agency or commission, or any employee or official\n\nof the state entitled to representation, at any proceeding including\n\ndepositions, held before any court, administrative body or any\n\nrepresentative thereof, and the actual and necessary expenses\n\nincurred by employees as a result of conducting investigations shall\n\nbe reimbursed to the employee incurring the expenses. The expenses\n\nshall be approved by the Attorney General prior to reimbursement.\n\n19. District Attorneys Council:\n\nThe actual and necessary expenses of travel, lodging and\n\nsubsistence incurred by each district attorney and other employees\n\nof the district attorney authorized by the district attorney in the\n\nperformance of their duties for any district other than the district\n\nfor which they are employed for the purpose of representing the\n\nstate, any county, or any employee or official of the state entitled\n\nto representation at any proceeding including depositions held\n\nbefore any court, administrative body or any representative of a\n\ncourt or administrative body, and the actual and necessary expenses\n\nincurred as a result of conducting investigations shall be\n\nreimbursed to each employee incurring the expenses. Reimbursement\n\nof the expenses shall be in accordance with rules adopted by the\n\nDistrict Attorneys Council. Prior to reimbursement, expenses\n\nclaimed shall be reviewed by the Council and individually approved\n\nor disapproved.\n\n20. The Department of Securities:\n\nThe actual and necessary expenses of travel, lodging and\n\nsubsistence incurred by the Administrator and other employees of the\n\nDepartment of Securities in the performance of their duties for the\n\npurpose of representing the Department of Securities, at any\n\nproceeding including depositions, held before any court,\n\nadministrative body or any representative thereof, conducting on-\n\nsite examinations, or conducting investigations, shall be reimbursed\n\nto each employee incurring the expenses. The expenses shall be\n\napproved by the Administrator of the Department of Securities prior\n\nto reimbursement.\n\n21. Corporation Commission:\n\nThe actual and necessary travel expenses incurred by the staff\n\nof the Public Utility Division as a result of conducting audits\n\nand/or reviews of utility service providers shall be reimbursed to\n\neach employee incurring the expense. Reimbursement of the expenses\nexpenses shall be\n\napproved by the Administrator of the Department of Securities prior\n\nto reimbursement.\n\n21. Corporation Commission:\n\nThe actual and necessary travel expenses incurred by the staff\n\nof the Public Utility Division as a result of conducting audits\n\nand/or reviews of utility service providers shall be reimbursed to\n\neach employee incurring the expense. Reimbursement of the expenses\n\nshall be as set forth in procedures established by the appointing\n\nauthority.\n\n22. The Department of Human Services:\n\nEmployees of the Department of Human Services may be reimbursed\n\nfor their actual and necessary expenses of travel, lodging and meals\n\nand incidentals incurred in the performance of their duties for the\n\npurpose of escorting and transporting children or adults in the care\n\nor custody of the Department, subject to approval by the Department:\n\na. for out-of-state visitation, care, treatment and\n\nplacement of a child welfare client,\n\nb. for out-of-state treatment for or placement of an\n\nadult protective services client,\n\nc. for out-of-state treatment for or placement of a\n\nresident of a state resource center,\n\nd. for out-of-state treatment for or placement of an\n\nindividual with a developmental disability who is\n\nliving in the community in community residential\n\nservices, or\n\ne. for meals and incidental expenses necessary for the\n\ncare of children or adults in the care or custody of\n\nthe Department.\n\nExpenses claimed shall be approved by the appropriate Division\n\nDirector or Deputy prior to reimbursement.\n\n23. The Banking Department:\n\nThe actual and necessary expenses of travel and lodging incurred\n\nby the Commissioner and other employees of the Banking Department in\n\nthe performance of their duties for the Banking Department shall be\n\npaid or reimbursed by the Banking Department to each employee\n\nincurring the expenses. The expenses shall be approved by the\n\nBanking Commissioner prior to payment or reimbursement.\n\n24. Oklahoma Office of Homeland Security:\n\nThe actual and necessary expenses of travel, lodging, and\n\nsubsistence incurred by the Oklahoma Homeland Security Director, as\n\na result of the duties and responsibilities of the Director, shall\n\nbe paid or reimbursed by the Oklahoma Office of Homeland Security.\n\n25. The Grand River Dam Authority:\n\nThe actual and necessary expenses of travel and lodging incurred\n\nby the Board of Directors and other employees of the district in the\n\nperformance of their duties for the Grand River Dam Authority shall\n\nbe paid or reimbursed by the district to each Director or employee\n\nincurring the expenses. The expenses shall be approved by the\n\nGeneral Manager of the Grand River Dam Authority prior to payment or\n\nreimbursement.\n\n26. The Native American Cultural and Educational Authority:\n\nThe actual and necessary expenses incurred by the Directors and\n\nemployees of the Native American Cultural and Educational Authority\n\nin performances of duties. The expenses shall be approved by the\n\nDirector prior to payment or reimbursement.\n\n27. Oklahoma Department of Career and Technology Education:\n\nThe actual and necessary expenses incurred by the Director and\n\nother employees of the Department, authorized by the Director, for\n\nthe purpose of business recruitment, training, and the provision of\n\ntechnical assistance shall be reimbursed. Reimbursement of expenses\n\nshall be in accordance with rules adopted by the State Board of\n\nCareer and Technology Education. Expenses claimed, prior to the\n\nreimbursement, will be reviewed by the Board and individually\n\napproved or disapproved.\n\n28. Oklahoma Military Department:\n\nThe actual and necessary travel expenses incurred by the\n\nDirector, other employees of the Department and persons performing\n\nsubstantial and necessary services to the state in support of the\n\nOklahoma National Guard shall be reimbursed to the individual\nthe Board and individually\n\napproved or disapproved.\n\n28. Oklahoma Military Department:\n\nThe actual and necessary travel expenses incurred by the\n\nDirector, other employees of the Department and persons performing\n\nsubstantial and necessary services to the state in support of the\n\nOklahoma National Guard shall be reimbursed to the individual\n\nincurring such expenses. The expenses claimed shall be approved by\n\nthe Director or Chief Financial Officer prior to reimbursement.\n\nC. The agencies listed in subsection B of this section shall be\n\nrequired to report annually the actual expenses excepted or exempted\n\nfrom Sections 500.1 through 500.18 of this title to the Governor,\n\nthe President Pro Tempore of the Senate, and the Speaker of the\n\nHouse of Representatives. The report shall be submitted no later\n\nthan the first day of September following the end of each fiscal\n\nyear.","path":["OK Code","Title 74"],"source_url":"https://www.oklegislature.gov/OK_Statutes/CompleteTitles/os74.pdf","current_through":"2026-08-14","vintage":"open-us-law v2026.08, retrieved 2026-09-14","retrieved_at":"2026-09-14T18:32:36Z","sha256":"a556688dbca78f38d0d705a2389b5a9de2f2389fe293e3b7b689adcad611168a","source_id":"us-ok","stale":false,"prev":"us-ok/okla.-stat.-tit.-74-74-500.16a","next":"us-ok/okla.-stat.-tit.-74-74-500.2"},"notice":"GroundRules: Original legal text. Not legal advice."}