{"data":{"id":"us-ok/okla.-stat.-tit.-74-74-500.2","jurisdiction":"us-ok","citation":"Okla. Stat. tit. 74, § 74-500.2","heading":"Reimbursable expenses of state officials, employees and","body":"certain others.\n\nA. Officials and employees of the state, traveling on\n\nauthorized state business, may be reimbursed for expenses incurred\n\nin such travel in accordance with the provisions of the State Travel\n\nReimbursement Act and existing statutes relating to state travel.\n\nPersons who are not state employees, but who are performing\n\nsubstantial and necessary services to the state which have been\n\ndirected or approved by the appropriate department official, shall\n\nenjoy the protection of the sovereign immunity of the state to the\n\nsame extent as a paid employee. Such persons may be reimbursed for\n\nexpenses incurred during authorized official travel under these same\n\nstatutory provisions; provided, it is indicated on the claim the\n\nperson is not a state employee, a description of services performed\n\nis entered, and the agency head by approval of the claim certifies\n\nsuch services were substantial and necessary, and germane to the\n\nduties and functions of the reimbursing agency. Travel expenses\n\nincurred by a person during the course of seeking employment with a\n\nstate agency, unless such travel is performed at the request of the\n\nemploying agency, shall not be considered expenses incurred in\n\nperforming substantial and necessary services to the state and shall\n\nnot be reimbursed under the provisions of the State Travel\n\nReimbursement Act.\n\nB. The chief administrative officer of the Department of Public\n\nSafety, the Oklahoma State Bureau of Investigation, the Oklahoma\n\nState Bureau of Narcotics and Dangerous Drugs Control, the Military\n\nDepartment of the State of Oklahoma, the Department of Corrections,\n\nthe Office of Management and Enterprise Services, the Alcoholic\n\nBeverage Laws Enforcement Commission, the Oklahoma Department of\n\nAgriculture, Food, and Forestry, the Oklahoma Department of\n\nEmergency Management, the State Fire Marshal, and the State\n\nDepartment of Health may arrange for and charge meals and lodging\n\nfor a contingent of state personnel moved into an area for the\n\npurpose of preserving the public health, safety, or welfare or for\n\nthe protection of life or property. The cost for meals or lodging\n\nso charged shall not exceed the amount authorized in the State\n\nTravel Reimbursement Act. The chief administrative officer of each\n\nagency involved in such an operation shall require the vendor\n\nfurnishing meals, lodging, or both meals and lodging to submit an\n\nitemized statement for payment. When a claim for lodging is made\n\nfor a contingent of state personnel, individual members of the\n\ncontingent may not submit a claim for lodging. When a claim for\n\nmeals is made for a contingent of state personnel, individual\n\nmembers of the contingent may not submit a claim for meals.\n\nC. The Oklahoma Department of Commerce, the Oklahoma Center for\n\nthe Advancement of Science and Technology, and the Oklahoma\n\nDepartment of Agriculture, Food, and Forestry are hereby authorized\n\nto enter into contracts and agreements for the payment of food,\n\nlodging, meeting facility and beverage expenses as may be necessary\n\nfor sponsoring seminars and receptions relating to economic\n\ndevelopment and science and technology issues. Such expenses may be\n\npaid directly to the contracting agency or business establishment.\n\nThe Director of the Oklahoma Department of Commerce, the President\n\nof the Oklahoma Center for the Advancement of Science and\n\nTechnology, and the Commissioner of Agriculture shall each provide a\n\nquarterly report of such expenditures to the Governor, the Speaker\n\nof the House of Representatives and the President Pro Tempore of the\n\nSenate.\n\nD. The Native American Cultural and Educational Authority is\n\nhereby authorized to enter into contracts and agreements for the\n\npayment of food, lodging, and meeting facility as may be necessary\n\nto pursue the promotion of fundraising, marketing, and development\n\nof Native American educational programs and cultural projects, or to\ne of Representatives and the President Pro Tempore of the\n\nSenate.\n\nD. The Native American Cultural and Educational Authority is\n\nhereby authorized to enter into contracts and agreements for the\n\npayment of food, lodging, and meeting facility as may be necessary\n\nto pursue the promotion of fundraising, marketing, and development\n\nof Native American educational programs and cultural projects, or to\n\nsponsor luncheons, seminars, and receptions relating to Native\n\nAmerican educational, cultural, museum, and economic development\n\nissues. Such expenses may be paid directly to the contracting\n\nagency or business establishment. The Executive Director of the\n\nNative American Cultural and Educational Authority shall provide a\n\nmonthly report of expenditures to the Native American Cultural and\n\nEducational Authority Board.\n\nE. For purposes of this section:\n\n1. \"State agency\" means any constitutionally or statutorily\n\ncreated state board, commission, or department, including the\n\nLegislature and the Courts;\n\n2. State agencies are authorized to enter into contracts and\n\nagreements for the payment of food and lodging expenses as may be\n\nnecessary for employees or other persons who are performing\n\nsubstantial and necessary services to the state by attending\n\nofficial conferences, meetings, seminars, workshops, or training\n\nsessions or in the performance of their duties. Such expenses may\n\nbe paid directly to the contracting agency or business\n\nestablishment; provided the meeting qualifies for overnight travel\n\nfor the employees and the cost for food and lodging for each\n\nemployee shall not exceed the total daily rate as provided in the\n\nState Travel Reimbursement Act;\n\n3. State agencies are authorized to enter into contracts and\n\nagreements for the payment of conference registration expenses as\n\nmay be necessary for employees or other persons who are performing\n\nsubstantial and necessary services to the state by attending\n\nofficial conferences, meetings, seminars, workshops, or training\n\nsessions. Such expenses may be paid directly to the contracting\n\nagency or business establishment; and\n\n4. State agencies are authorized to enter into contracts and\n\nagreements for the payment of food and lodging expenses as may be\n\nnecessary for employees attending an official course of instruction\n\nor training conducted or sponsored by any state agency. Expenses\n\nmay be paid directly to the contracting agency or business\n\nestablishment. The cost for food and lodging for each employee\n\nshall not exceed the total daily rate as provided in the State\n\nTravel Reimbursement Act.\n\nF. State agencies are authorized to make direct purchases of\n\ncommercial airline tickets for use by employees in approved out-of-\n\nstate travel. Each claim or invoice submitted to the Director of\n\nthe Office of Management and Enterprise Services for the payment of\n\nthe purchase shall bear the airline identifying ticket number, the\n\nname of the airline, total cost of each ticket purchased, class of\n\naccommodation and name of the employee for whom the ticket was\n\npurchased and shall be filed on claim forms as prescribed by the\n\nDirector of the Office of Management and Enterprise Services. The\n\nemployee shall sign an affidavit stating that the employee used a\n\ndirect purchase commercial airline ticket received for his or her\n\napproved out-of-state travel, or in lieu of the affidavit, the\n\nemployee may file a travel claim in connection with said airline\n\nflight.\n\nG. 1. The Director of the Office of Management and Enterprise\n\nServices is hereby authorized to enter into contracts and agreements\n\nfor the payment of food, lodging, and other authorized expenses as\n\nmay be necessary to host, conduct, sponsor, or participate in\n\nconferences, meetings, or training sessions. The Director may\n\nestablish accounts as necessary for the collection and distribution\n462\n\nG. 1. The Director of the Office of Management and Enterprise\n\nServices is hereby authorized to enter into contracts and agreements\n\nfor the payment of food, lodging, and other authorized expenses as\n\nmay be necessary to host, conduct, sponsor, or participate in\n\nconferences, meetings, or training sessions. The Director may\n\nestablish accounts as necessary for the collection and distribution\n\nof funds, including funds of sponsors and registration fees, related\n\nto such conferences, meetings, and training sessions. Expenses\n\nincurred may be paid directly to the contracting agency or business\n\nestablishment.\n\n2. The cost of food for persons attending any conferences,\n\nmeetings, and training sessions that do not require overnight travel\n\nshall not exceed the total daily rate as provided in the State\n\nTravel Reimbursement Act.\n\nH. 1. The Commissioner of the Department of Mental Health and\n\nSubstance Abuse Services is hereby authorized to enter into\n\ncontracts and agreements for the payment of food, lodging, and other\n\nauthorized expenses as may be necessary to host, conduct, sponsor,\n\nor participate in conferences, meetings, or training sessions. The\n\nCommissioner may establish accounts as necessary for the collection\n\nand distribution of funds, including funds of sponsors and\n\nregistration fees, related to such conferences, meetings, and\n\ntraining sessions. Any expenses incurred may be paid directly to\n\nthe contracting agency or business establishment.\n\n2. The cost of food for persons attending any conferences,\n\nmeetings, and training sessions that do not require overnight travel\n\nshall not exceed the total daily rate as provided in the State\n\nTravel Reimbursement Act.\n\nI. The Oklahoma Indigent Defense System is hereby authorized to\n\nenter into contracts and agreements for the payment of lodging as\n\nnecessary for employees to carry out their duties in representing\n\nany client whom the System has been properly appointed to represent.\n\nSuch expenses may be paid directly to the contracting agency or\n\nbusiness establishment. The cost for lodging for each employee\n\nshall not exceed the daily rate as provided in the State Travel\n\nReimbursement Act.\n\nJ. The Oklahoma Tourism and Recreation Department is hereby\n\nauthorized to enter into contracts and agreements for the payment of\n\nfood, lodging, and meeting facility and beverage expenses as may be\n\nnecessary for seminars and receptions relating to familiarization\n\ntours and tourism development. The expenses may be paid directly to\n\nthe contracting agency or business establishment. The Executive\n\nDirector of the Oklahoma Tourism and Recreation Department shall\n\nprovide a monthly report of any such expenditures to the Oklahoma\n\nTourism and Recreation Commission.\n\nK. The Oklahoma Tourism and Recreation Department is hereby\n\nauthorized to enter into contracts and agreements for the payment of\n\nexhibitor fees and display space charges at expositions to promote\n\nthe Department's recreational facilities and the tourism and\n\nrecreation industry. The expenses may be paid directly to the\n\ncontracting agency or business establishment; provided that no\n\npayment shall be made prior to the event unless it conveys a\n\nproperty right to the state for future availability and use.\n\nL. 1. The Oklahoma Highway Safety Office of the Department of\n\nPublic Safety is hereby authorized to enter into contracts and\n\nagreements for the payment of food, lodging, and other authorized\n\nexpenses as may be necessary to host, conduct, sponsor, or\n\nparticipate in highway-safety-related conferences, workshops,\n\nseminars, meetings, or training sessions. The payments shall be for\n\nall persons in attendance, including, but not limited to, employees\n\nof political subdivisions or employees of the state or federal\n\ngovernment. For purposes specified in this paragraph, only federal\n\nhighway safety funds may be used in accordance with federal\nor, or\n\nparticipate in highway-safety-related conferences, workshops,\n\nseminars, meetings, or training sessions. The payments shall be for\n\nall persons in attendance, including, but not limited to, employees\n\nof political subdivisions or employees of the state or federal\n\ngovernment. For purposes specified in this paragraph, only federal\n\nhighway safety funds may be used in accordance with federal\n\nguidelines and regulations, and no appropriated state funds shall be\n\nused.\n\n2. The cost of food for persons attending any highway safety\n\nconferences, workshops, seminars, meetings, and training sessions\n\nthat do not require overnight travel shall not exceed the total\n\ndaily rate as provided in the State Travel Reimbursement Act.\n\nM. 1. The Director of the Oklahoma State Bureau of\n\nInvestigation is hereby authorized to enter into contracts and\n\nagreements for the payment of food, lodging and other authorized\n\nexpenses as may be necessary to host, conduct, sponsor or\n\nparticipate in any conference, meeting, training session or\n\ninitiative to promote the mission and purposes of the Bureau. The\n\npayments may be for all persons in attendance, including, but not\n\nlimited to, employees of political subdivisions or employees of the\n\nstate or federal government.\n\n2. The cost of food for persons that do not require overnight\n\ntravel shall not exceed the total daily rate as provided in the\n\nState Travel Reimbursement Act.\n\nN. The Oklahoma Homeland Security Director is hereby authorized\n\nto enter into contracts and agreements for the payment of food,\n\nlodging and other authorized expenses as may be necessary to host,\n\nconduct, sponsor, or participate in homeland-security-related\n\nconferences, meetings, workshops, seminars, exercises or training\n\nsessions. The expenses may be paid directly to the contracting\n\nagency or business establishment.\n\nO. The State Department of Education is hereby authorized to\n\nenter into contracts and agreements for the payment of food, lodging\n\nand other authorized expenses as may be necessary to host, conduct,\n\nsponsor or participate in conferences, meetings or training\n\nsessions. The State Department of Education may establish accounts\n\nas necessary for the collection and distribution of funds, including\n\nfunds of sponsors and registration fees, related to such\n\nconferences, meetings and training sessions. Any expenses incurred\n\nmay be paid directly to the contracting agency or business\n\nestablishment.\n\nP. 1. The Insurance Commissioner of the Insurance Department\n\nof the State of Oklahoma is hereby authorized to enter into\n\ncontracts and agreements for the payment of food, lodging, and other\n\nauthorized expenses as may be necessary to host, conduct, sponsor,\n\nor participate in conferences, meetings, or training sessions. The\n\nCommissioner may establish accounts as necessary for the collection\n\nand distribution of funds, including funds of sponsors and\n\nregistration fees, related to such conferences, meetings, and\n\ntraining sessions. Any expenses incurred may be paid directly to\n\nthe contracting agency or business establishment.\n\n2. The cost of food for persons attending any conferences,\n\nmeetings, and training sessions that do not require overnight travel\n\nshall not exceed the total daily rate as provided in the State\n\nTravel Reimbursement Act.\n\nQ. 1. The State Regents for Higher Education is hereby\n\nauthorized to enter into contracts and agreements for the payment of\n\nfood, lodging, and other authorized expenses as may be necessary to\n\nhost, conduct, sponsor, or participate in conferences, meetings, or\n\ntraining sessions. The State Regents for Higher Education may\n\nestablish accounts as necessary for the collection and distribution\n\nof funds, including funds of sponsors and registration fees, related\n\nto such conferences, meetings, and training sessions. Any expenses\n\nincurred may be paid directly to the contracting agency or business\n\nestablishment.\n, or participate in conferences, meetings, or\n\ntraining sessions. The State Regents for Higher Education may\n\nestablish accounts as necessary for the collection and distribution\n\nof funds, including funds of sponsors and registration fees, related\n\nto such conferences, meetings, and training sessions. Any expenses\n\nincurred may be paid directly to the contracting agency or business\n\nestablishment.\n\n2. The cost of food for persons attending any conferences,\n\nmeetings, and training sessions that do not require overnight travel\n\nshall not exceed the total daily rate as provided in the State\n\nTravel Reimbursement Act.\n\nR. 1. The Office of Educational Quality and Accountability is\n\nhereby authorized to enter into contracts and agreements for the\n\npayment of food, lodging, and other authorized expenses as may be\n\nnecessary to host, conduct, sponsor, or participate in conferences,\n\nmeetings, or training sessions. The Office of Educational Quality\n\nand Accountability may establish accounts as necessary for the\n\ncollection and distribution of funds, including funds of sponsors\n\nand registration fees, related to such conferences, meetings, and\n\ntraining sessions. Any expenses incurred may be paid directly to\n\nthe contracting agency or business establishment.\n\n2. The cost of food for persons attending any conferences,\n\nmeetings, and training sessions that do not require overnight travel\n\nshall not exceed the total daily rate as provided in the State\n\nTravel Reimbursement Act.\n\nS. 1. The Department of Securities is hereby authorized to\n\nenter into contracts and agreements for the payment of food,\n\nlodging, meeting facility, facilitator fees and travel expenses,\n\nexhibitor fees and other authorized expenses as may be necessary to\n\nhost, conduct, sponsor or participate in conferences, meetings,\n\ntraining sessions or initiatives promoting or otherwise relating to\n\ninvestor education. The Department of Securities may establish\n\naccounts as necessary for the collection and distribution of funds,\n\nincluding funds of sponsors and registration fees, related to such\n\nconferences, meetings, training sessions or initiatives. The\n\npayments may be for all persons in attendance, including, but not\n\nlimited to, employees of the state or federal government or\n\nemployees of political subdivisions of the state, including\n\nemployees of boards of public education. Expenses incurred may be\n\npaid directly to the contracting agency or business establishment.\n\n2. The cost of food for persons attending any conferences,\n\nmeetings and training sessions that do not require overnight travel\n\nshall not exceed the total daily rate as provided in the State\n\nTravel Reimbursement Act.\n\n3. The Department of Securities is hereby authorized to pay\n\nstipends to teachers participating in the investor education program\n\nand monetary achievement awards to select participating students.\n\nNo appropriated state funds shall be used.\n\nT. 1. The Oklahoma Department of Veterans Affairs is hereby\n\nauthorized to enter into contracts and agreements for the payment of\n\nfood, lodging, meeting facility, beverage and other authorized\n\nexpenses as may be necessary to host, conduct, sponsor or\n\nparticipate in seminars, receptions, conferences, meetings or\n\ntraining sessions related to the support of veterans and the\n\ndevelopment of veterans' services. Expenses incurred may be paid\n\ndirectly to the contracting agency or business establishment. The\n\nExecutive Director of the Oklahoma Department of Veterans Affairs\n\nshall provide a monthly report of any such expenditures to the\n\nOklahoma Veterans Commission.\n\n2. The cost of food for persons attending any conferences,\n\nmeetings and training sessions that do not require overnight travel\n\nshall not exceed the total daily rate as provided in the State\n\nTravel Reimbursement Act.\n\nU. Whenever possible it shall be the policy of each state\nrtment of Veterans Affairs\n\nshall provide a monthly report of any such expenditures to the\n\nOklahoma Veterans Commission.\n\n2. The cost of food for persons attending any conferences,\n\nmeetings and training sessions that do not require overnight travel\n\nshall not exceed the total daily rate as provided in the State\n\nTravel Reimbursement Act.\n\nU. Whenever possible it shall be the policy of each state\n\nagency to prepay airline fares and lodging expenses using a purchase\n\ncard issued to the agency. This policy shall apply to instances\n\nwhere employees of the agency are traveling on behalf of state\n\ngovernment.","path":["OK Code","Title 74"],"source_url":"https://www.oklegislature.gov/OK_Statutes/CompleteTitles/os74.pdf","current_through":"2026-08-14","vintage":"open-us-law v2026.08, retrieved 2026-09-14","retrieved_at":"2026-09-14T18:32:36Z","sha256":"f08fe8aab3a194df7553fb19a934365bc774b9dfcfb17377ab0ff69234d2e42d","source_id":"us-ok","stale":false,"prev":"us-ok/okla.-stat.-tit.-74-74-500.18","next":"us-ok/okla.-stat.-tit.-74-74-500.20"},"notice":"GroundRules: Original legal text. Not legal advice."}