{"data":{"id":"us-va/16vac25-85-1904","jurisdiction":"us-va","citation":"16VAC25-85-1904","heading":"Federal Identical Recording and Reporting Occupational Injuries and Illnesses","body":"The following regulations, Recording and Reporting Occupational Injuries and Illnesses (29 CFR 1904 et seq.), are applicable in the Commonwealth of Virginia.\n\nSince these regulations for recording and reporting occupational injuries and illnesses are identical to federal regulations and are available elsewhere, the Virginia Code Commission excluded the text of these regulations from the Virginia Administrative Code.\n\nFor a summary of the effect of amendments, the adoption of new regulations, the repeal of a regulation, or the stay of an effective date, and for a table of the VOSH terms equivalent to the federal terms for each regulation, see the Virginia Register volume and issue (VA.R.) following the effective date of the regulation.\n\nCFR Section\n\nVAC Regulation\n\nTitle\n\nEffective Date of VAC Regulation\n\nEffective Date of Amendment\n\n1904.0\n\n16VAC25-85-1904.0\n\nPurpose\n\n1/1/02\n\n(VA.R. 18:5)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n1904.1\n\n16VAC25-85-1904.1\n\nPartial exemption for employers with 10 or fewer employees\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.2\n\n16VAC25-85-1904.2\n\nPartial Exemption for Establishments in Certain Industries\n\n1/1/02\n\n(VA.R. 18:5)\n\n9/15/15\n\n(VA.R. 31:25)\n\n1904.3\n\n16VAC25-95-1904.3\n\nKeeping records for more than one agency\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.4\n\n16VAC25-85-1904.4\n\nRecording Criteria\n\n1/1/02\n\n(VA.R. 18:5)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n1904.5\n\n16VAC25-85-1904.5\n\nDetermination of work-relatedness\n\n1/1/02\n\n(VA.R. 18:5)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n1904.6\n\n16VAC25-85-1904.6\n\nDetermination of new cases\n\n1/1/02\n\n(VA.R. 18:5)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n1904.7\n\n16VAC25-85-1904.7\n\nGeneral recording criteria\n\n1/1/02\n\n(VA.R. 18:5)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n1904.8\n\n16VAC25-85-1904.8\n\nRecording criteria for needlestick and sharps injuries\n\n1/1/02\n\n(VA.R. 18:5)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n1904.9\n\n16VAC25-85-1904.9\n\nRecording criteria for cases involving medical removal under OSHA standards\n\n1/1/02\n\n(VA.R. 18:5)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n1904.10(a) and (b)\n\n16VAC25-85-1904.10(a) and (b)\n\nRecording criteria for cases involving occupation hearing loss\n\n1/1/03\n\n(VA.R. 18:5)\n\n1904.10(b)(7)\n\n16VAC25-85-1904.10(b)(7)\n\nRecording criteria for cases involving occupational hearing loss\n\n1/1/04\n\n(VA.R. 19:23)\n\n1904.10\n\nRecording and reporting occupational injuries and illnesses\n\n3/1/03\n\n(VA.R. 19:9)\n\n11/15/19\n\n(VA.R. 36:4)\n\n1904.10(c)\n\n16VAC25-85-1904.10(c)\n\nRecording criteria for cases involving occupation hearing loss\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.11\n\n16VAC25-85-1904.11\n\nRecording criteria for work-related tuberculosis cases\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.12\n\n16VAC25-85-1904.12\n\nRecording criteria for cases involving work-related musculoskeletal disorders\n\n1/1/03\n\n(VA.R. 18:5)\n\n1/1/04\n\n(VA.R. 19:23)\n\nRepeal\n\n1/15/04\n\n(VA.R. 20:7)\n\n1904.13 - 1904.28\n\n16VAC25-85-1904.13 - 16VAC25-85-1904.28\n\n[Reserved]\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.29*\n\n16VAC25-85-1904.29\n\nForms\n\n1/1/02\n\n(VA.R. 18:5)\n\n*except second sentence in (b)(7)(vi)\n\n1904.29**\n\n16VAC25-85-1904.29\n\nForms\n\n1/1/03\n\n(VA.R. 18:5)\n\n1/1/04\n\n(VA.R. 19:23)\n\n1/15/04\n\n(VA.R. 20:7)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n**second sentence in (b)(7)(vi) only\n\n1904.30 - 1904.38\n\n16VAC25-85-1904.30\n\nMultiple Business Establishments\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.31\n\n16VAC25-85-1904.31\n\nCovered employees\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.32\n\n16VAC25-85-1904.32\n\nYear-end Review and Annual Summary\n\n1/1/02\n\n(VA.R. 18:5)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n1904.33\n\n16VAC25-85-1904.33\n\nRetention and Maintenance of Accurate Records\n\n1/1/02\n\n(VA.R. 18:5)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n1904.34\n\n16VAC25-85-1904.34\n\nChange in Business Ownership\n\n1/1/02\n\n(VA.R. 18:5)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n1904.35\n\n16VAC25-85-1904.35\n\nEmployee Involvement\n\n1/1/02\n\n(VA.R. 18:5)\n\n12/1/16\n\n(VA.R. 33:4)\n\n9/15/18\n\n(VA.R. 34:24)\n\n5/15/17\n\n(VA.R. 33:16)\n\n1904.36\n\n16VAC25-85-1904.36\n\nProhibition against Discrimination\n\n1/1/02\n\n(VA.R. 18:5)\n\n12/1/16\n\n(VA.R. 33:4)\n\n1904.37\n\n16VAC25-85-1904.37\n\nState recordkeeping regulations\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.38\n\n16VAC25-85-1904.38\n\nVariances from the recordkeeping rule\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.39\n\n16VAC25-85-1904.39\n\nReporting Fatalities, Hospitalizations, amputations, and losses of an eye as a Result of Work-related Incidents to OSHA\n\n1/1/02\n\n(VA.R. 18:5)\n\n9/15/15\n\n(VA.R. 31:25)\n\n12/1/16\n\n(VA.R. 33:4)\n\n1904.40\n\n16VAC25-85-1904.40\n\nProviding Accurate Records to Government Representatives\n\n1/1/02\n\n(VA.R. 18:5)\n\n5/15/17\n\n(VA.R. 33:16)\n\n9/15/18\n\n(VA.R. 34:24)\n\n1904.41\n\n16VAC25-85-1904.41\n\nAnnual OSHA Injury and Illness Survey of Ten or More Employers\n\n1/1/02\n\n(VA.R. 18:5)\n\n12/1/16\n\n(VA.R. 33:4)\n\n2/15/18\n\n(VA.R. 34:10)\n\n5/15/19\n\n(VA.R. 35:17)\n\n1/1/24\n\n(VA.R. 40:6)\n\n1904.42\n\n16VAC25-85-1904.42\n\nRequests from the Bureau of Labor Statistics\n\n1/1/02\n\n(VA.R. 18:5)\n\nSubpart E - Appendix A\n\n16VAC25-85-1904, Appendix A to Subpart E\n\nReporting Fatality, Injury and Illness Information to the Government\n\n12/1/16\n\n(VA.R. 33:4)\n\n1/1/24\n\n(VA.R. 40:6)\n\nSubpart E - Appendix B\n\n16VAC25-85-1904, Appendix B to Subpart E\n\nForm 301 Injury and Illness Incident Report by Establishments with 100 or More Employees in Designated Industries\n\n1/1/24\n\n(VA.R. 40:6)\n\n1904.43\n\n16VAC25-85-1904.43\n\nSummary and posting of the 2001 data\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.44\n\n16VAC25-85-1904.44\n\nRetention and updating of old forms\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.45\n\n16VAC25-85-1904.45\n\nOMB control numbers under the Paperwork Reduction Act\n\n1/1/02\n\n(VA.R. 18:5)\n\n1904.46\n\n16VAC25-85-1904.46\n\nDefinitions\n\n1/1/02\n\n(VA.R. 18:5)","path":["Title 16. Labor And Employment","Agency 25. Safety And Health Codes Board","Chapter 85. Recording and Reporting Occupational Injuries and Illnesses"],"source_url":"https://law.lis.virginia.gov/admincode/title16/agency25/chapter85/section1904/","current_through":"2026 Regular Session (effective July 1, 2026)","vintage":"","retrieved_at":"2026-09-14T04:52:10Z","sha256":"3206d30300c4166fbb592027c0b69fddf129249a6479fa195de2ef4971266670","source_id":"us-va-vac","stale":false,"prev":"us-va/16vac25-75-10","next":"us-va/16vac25-90-1910"},"notice":"GroundRules: Original legal text. Not legal advice."}