{"data":{"id":"us-va/17vac15-120-10","jurisdiction":"us-va","citation":"17VAC15-120-10","heading":"Definitions","body":"The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:\n\n\"Backup tapes\" means a copy of all or portions of software or data files on a system kept on storage media, such as tape or disk, or on a separate system so that the files can be restored if the original data is deleted or damaged and that are overwritten on a regular basis.\n\n\"Custodian\" means the individual or organization having possession of and responsibility for the care and control of records.\n\n\"Electronic record\" means records created , stored or accessed by electronic means, including but not limited to computer files and optically scanned files on tapes, disks, CD-ROMs or internal memory.\n\n\"Overwritten\" means replacing previously stored data on a drive or disk with a predetermined pattern of meaningless information that renders the data unrecoverable.\n\n\"Pulped\" means a technique of macerating paper documents by soaking them in water and grinding them into pulp.\n\n\"Retention period\" means the required time period and disposition action indicated in a Library of Virginia-approved records retention and disposition schedule.\n\n\"Shredding\" means destroying paper records by mechanical cutting. Cross-cut shredders cut in two directions, 90 degrees from the other.","path":["Title 17. Libraries And Cultural Resources","Agency 15. Library of Virginia (Library Board)","Chapter 120. Regulations Governing the Destruction of Public Records Containing Social Security Numbers"],"source_url":"https://law.lis.virginia.gov/admincode/title17/agency15/chapter120/section10/","current_through":"2026 Regular Session (effective July 1, 2026)","vintage":"","retrieved_at":"2026-09-14T04:52:17Z","sha256":"34b6793f280338959d2a74a1c123eeee09b26a078e36f8d26dd4c0fee9315102","source_id":"us-va-vac","stale":false,"prev":"us-va/17vac15-110-10","next":"us-va/17vac15-120-20"},"notice":"GroundRules: Original legal text. Not legal advice."}