{"data":{"id":"us/36-cfr-1235.14","jurisdiction":"us","citation":"36 CFR 1235.14","heading":"May agencies retain records for the conduct of regular agency business after they are eligible for transfer?","body":"(a) Agencies may retain records longer than specified on a records disposition schedule only with written approval from NARA.\n(b) If the agency determines that the records are needed for the conduct of regular business, the records officer must submit a request certifying continuing need to NARA, by mail at National Archives and Records Administration; Office of the Chief Records Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, or by email at permanentrecords@nara.gov. This certification must:\n(1) Include a comprehensive description and location of records to be retained;\n(2) Cite the NARA-approved disposition authority;\n(3) Describe the current business for which the records are required;\n(4) Estimate the length of time the records will be needed (if no date is provided by the agency, approved certification requests will be effective for a maximum of five years);\n(5) Explain why agency needs cannot be met by NARA reference services or copies of records deposited in the National Archives of the United States; and\n(6) If records are retained to enable routine public reference by the agency rather than NARA, cite the statutory authority authorizing this agency activity.","path":["Title 36—Parks, Forests, and Public Property","CHAPTER XII—NATIONAL ARCHIVES AND RECORDS ADMINISTRATION","SUBCHAPTER B—RECORDS MANAGEMENT","PART 1235—TRANSFER OF RECORDS TO THE NATIONAL ARCHIVES OF THE UNITED STATES","Subpart A—General Transfer Requirements"],"source_url":"https://www.ecfr.gov/api/versioner/v1/full/2026-08-25/title-36.xml","current_through":"2026-08-25","vintage":"","retrieved_at":"2026-08-27T02:25:44Z","sha256":"1af1e35c7fe70733bb932b4af5bb96da7b583a01cc5977bc7afdc2e70305709d","source_id":"us-cfr","stale":true,"prev":"us/36-cfr-1235.12","next":"us/36-cfr-1235.16"},"notice":"GroundRules: Original legal text. Not legal advice."}