KRS 83A.085: Office of city clerk required, except in city of first class -- Duties --

Combination with other nonelected city office -- Information on city and

officials to Department for Local Government.

(1) Each city, except a city of the first class, shall establish the office of city clerk.

(2) The office of city clerk may be combined with any other nonelected city office by

inclusion of the title and duties of the office in the ordinance establishing the office

of city clerk.

(3) The duties and respons ibilities of the clerk shall include but not be limited to the

following:

(a) Maintenance and safekeeping of the permanent records of the city;

(b) Performance of the duties required of the "official custodian" or "custodian" in

accordance with KRS 61.870 to 61.882;

(c) Possession of the seal of the city if used;

(d) No later than January 31 of each year, mail or electronically submit to the

Department for Local Government a list containing current city information

including but not limited to the following:

1. The correct name, telephone number, and electronic mail address of the

mayor, legislative body members, and the correct name, telephone

number, and electronic mail address for the city's appointed officials or

employees who are serving in the following roles or substantially similar

roles as of January 1 of each year:

a. City clerk;

b. City treasurer or chief financial officer;

c. City manager or administrator;

d. City attorney;

e. Human resources director;

f. Police chief;

g. Fire chief;

h. Public works director;

i. Risk manager;

j. Information technology manager;

k. Public relations or communications officer; and

l. Planning and zoning administrator.

2. The correct name of the city, mailing address for city hall, and telephone

number of city hall; and

3. The name and telephone number of either an elected or appointed

official to serve as a contact person that may be reached during normal

business hours of 8 a.m. to 4:30 p.m.;

(e) Performance of all other duties and responsibilities required o f the city clerk

by statute or ordinance; and

(f) Once the information required to be reported under paragraph (d) of this

subsection is compiled by the Department for Local Government, the

department shall forward one (1) electronic copy of the compiled i nformation

to the Legislative Research Commission.