N.Y. Civil Practice Law & Rules § 5018: Docketing of judgment

§ 5018. Docketing of judgment. (a) Docketing by clerk; docketing

elsewhere by transcript. Immediately after filing the judgment-roll the

clerk shall docket a money judgment, and at the request of any party

specifying the particular adverse party or parties against whom

docketing shall be made, the clerk shall so docket a judgment affecting

the title to real property, provided, however, that where the clerk

maintains a section and block index, a judgment affecting the title to,

or the possession, use or enjoyment of, real property may be entered in

such index in lieu thereof. If the judgment is upon a joint liability of

two or more persons the words "not summoned" shall be written next to

the name of each defendant who was not summoned. Upon the filing of a

transcript of the docket of a judgment of a court other than the

supreme, county or a family court, the clerk of the county in which the

judgment was entered shall docket the judgment. Upon the filing of a

transcript of the docket of a judgment which has been docketed in the

office of the clerk of the county in which it was entered, the clerk of

any other county in the state shall docket the judgment. Whenever a

county clerk dockets a judgment by transcript under this subdivision, he

shall notify the clerk who issued it, who, upon receiving such

notification, shall make an entry on the docket of the judgment in his

office indicating where the transcript has been filed. A judgment

docketed by transcript under this subdivision shall have the same effect

as a docketed judgment entered in the supreme court within the county

where it is docketed.

(b) Docketing of judgment of court of United States. A transcript of

the judgment of a court of the United States rendered or filed within

the state may be filed in the office of the clerk of any county and upon

such filing the clerk shall docket the judgment in the same manner and

with the same effect as a judgment entered in the supreme court within

the county.

(c) Form of docketing. A judgment is docketed by making an entry in

the proper docket book as follows:

1. under the surname of the judgment debtor first named in the

judgment, the entry shall consist of:

(i) the name and last known address of each judgment debtor and his

trade or profession if stated in the judgment;

(ii) the name and last known address of the judgment creditor;

(iii) the sum recovered or directed to be paid in figures;

(iv) the date and time the judgment-roll was filed;

(v) the date and time of docketing;

(vi) the court and county in which judgment was entered; and

(vii) the name and office address of the attorney for the judgment

creditor;

2. under the surname of every other judgment debtor, if any, the entry

shall consist of his name and last known address and an appropriate

cross-reference to the first entry.

If no address is known for the judgment debtor or judgment creditor, an

affidavit executed by the party at whose instance the judgment is

docketed or his attorney shall be filed stating that the affiant has no

knowledge of an address.

(d) A county clerk may adopt a new docketing system utilizing

electro-mechanical, electronic or any other method he deems suitable for

maintaining the dockets.