N.Y. County Law § 369: Audit and payment of claims

§ 369. Audit and payment of claims. 1. No claim, account or demand

against a county shall be audited or paid unless it is a lawful county

charge.

2. Except as otherwise provided by law, every claim for the payment of

money shall be audited by the board of supervisors and shall be in

writing and itemized. The board of supervisors may require that claims

be certified, or that they be verified. In the latter case the clerk,

the chairman of the board or the chairman of the committee to whom

referred shall have power to administer the oath of verification

thereof. A written contract for the payment of money in stated amounts

and at stated intervals shall be deemed a certified or verified claim,

as required by the county. Fixed salaries, the principal or interest on

bonded or other indebtedness, and the compensation for services of

employees or officers regularly engaged by the county at agreed wages by

the hour, day, week, month or year may be paid without prior audit by

the board of supervisors.

3. All claims shall be consecutively numbered and have endorsed

thereon their disposition. Such claims when audited shall be filed in

the office of the clerk of the board of supervisors or other officer

having custody thereof.

4. Payrolls shall be signed and certified or verified as to

correctness in accordance with law and as directed by the board of

supervisors.

5. The board of supervisors may by resolution authorize the payment in

advance of audit of claims for public utility services, postage, freight

and express charges. All such claims shall be presented at the next

regular meeting for audit, and the claimant and the officer incurring or

approving the same shall be jointly and severally liable for any amount

disallowed by the board of supervisors.

As used in this subdivision, the term public utility services shall

mean electric, gas, water, sewer and telephone services.

6. The board of supervisors may, by local law or resolution, enact

rules and regulations, not inconsistent with law, governing the: (a)

approval of claims prior to audit; (b) form and certification of orders

or warrants drawn on the county treasurer; (c) examination of the

claimant and of his claim; (d) and such other matters deemed material.