N.Y. Education Law § 204: Meetings and absences

§ 204. Meetings and absences. 1. (a) The regents may provide for

regular meetings of the board of regents and any committee,

subcommittee, task force, or other subgroups thereof. Notice of time and

place for all regular public meetings of the board of regents and any

committee, subcommittee, task force, or other subgroups thereof shall be

publicly provided at least seven days in advance of such meeting. Such

notice of time, place and agenda shall be distributed via the board's

official internet website and specifically distributed by United States

postal service to all regents at their usual addresses and, if a meeting

of a committee, subcommittee, task force, or other subgroups thereof, by

such means, including but not limited to the United States postal

service or electronic means, as determined by the committee,

subcommittee, task force, or other subgroups thereof. An agenda for a

regular public meeting of the board shall be comprised of a list of all

items to be considered with a description of the subject matter of each

such item and shall be posted at least three days in advance of the

meeting; provided however, that in an instance of a health or public

safety emergency, the board may include additional items to the agenda

with less than three days notice. In an instance of a health or public

safety emergency, the board shall use best efforts to make public any

changes to the agenda prior to the regular meeting. The notice and

agenda shall be considered a public record.

(b) The chancellor or the commissioner, or any five regents, may at

any time call a special meeting of the board of regents and fix the time

and place therefor. Notice of time, place and agenda for all special

public meetings of the board of regents shall be publicly provided at

least three days in advance of such meeting. Such notice of time, place

and agenda shall be distributed via the board's official internet

website and specifically circulated according to the rules and

regulations of the regents to all regents. The board of regents special

public meeting agenda shall be comprised of a list of all items to be

considered with a description of the subject matter of each such item;

provided however, that in an instance of a health or public safety

emergency, the board may include additional items to the agenda with

less than three days notice. In an instance of a health or public safety

emergency, the board shall use best efforts to make public any changes

to the agenda prior to the special meeting. The notice and agenda shall

be considered a public record.

2. Any meeting of the board of regents and any committee,

subcommittee, task force, or other subgroups thereof shall be conducted

in accordance with article seven of the public officers law.

3. A summary of committee reports, any other minutes, and attendance

of the board of regents for either regular or special meetings shall be

electronically available on the board of regents website at the close of

each board meeting and shall be considered a public record. The video

recording of any regular full board meeting shall be posted no later

than five days following the meeting of the board. Any meeting summaries

and actions taken shall be posted on the board of regents website within

five days of approval by the board. Information posted on the board of

regents website shall remain on the site as archived data for a minimum

of ten years.

4. If any regent shall fail to attend three consecutive meetings,

without excuse accepted as satisfactory by the regents, that regent may

be deemed to have resigned and the regents shall then report the vacancy

to the legislature which shall fill it.