N.Y. Education Law § 248: Manuscript and records "on file"

§ 248. Manuscript and records "on file". Manuscript or printed papers

of the legislature, usually termed "on file," and which shall have been

on file more than five years in custody of the senate and assembly

clerks, and all public records of the state not placed in other custody

by a specific law shall be part of the state library and shall be kept

in rooms assigned and suitably arranged for that purpose by the trustees

of public buildings. The regents shall cause such papers and records to

be so classified and arranged that they can be easily found. No paper or

record shall be removed from such files except on a resolution of the

senate and assembly withdrawing them for a temporary purpose, and in

case of such removal a description of the paper or record and the name

of the person removing the same shall be entered in a book provided for

that purpose, with the date of its delivery and return.