N.Y. Election Law § 15-119: Early mail voting at village elections

§ 15-119. Early mail voting at village elections. 1. A registered

voter of a village may vote by early mail ballot under this section for

a general or special village election in which the voter is eligible to

vote.

2. A registered voter desirous of obtaining an early mail ballot shall

make written application therefor to the village clerk. Application

forms for use pursuant to this section shall be in a form prescribed by

the state board of elections. The use of any application which is on a

form prescribed by the state board of elections shall be acceptable.

3. An application for an early mail ballot must be signed by the

applicant. If a person entitled to an early mail ballot is unable to

sign their application because of illness, physical disability or

inability to read, they shall be excused from signing upon making a

statement, in substantially the following form, which shall be witnessed

by one person: "I hereby state that I am unable to sign my application

for an early mail ballot without assistance because I am unable to write

by reason of illness or physical disability or because I am unable to

read. I have made, or have received assistance in making, my mark in

lieu of my signature."

......................

(Date)

......................

(Mark)

......................

(Name of Voter)

"I, the undersigned, hereby certify that the above named voter affixed

their mark to this application in my presence and I know them to be the

person who affixed their mark to said application and understand that

this statement will be accepted for all purposes as the equivalent of an

affidavit and if it contains a material false statement, shall subject

me to the same penalties as if I had been duly sworn."

.......................

(Signature of Witness)

.......................

(Address of Witness)

Such statement shall be included in the application blank form furnished

by the village clerk.

4. The application for an early mail ballot when filed must contain in

each instance the following information:

(a) Applicant's full name, date of birth, and residence address,

including the street and number, if any, rural delivery route, if any,

mailing address if different from the residence address and their

village and an address to which the ballot shall be mailed.

(b) A statement that the applicant is a registered voter.

(c) Such application shall permit the applicant to apply for an early

mail ballot for a single election or for all remaining elections in the

calendar year for which the voter is eligible to vote.

5. The application for an early mail ballot shall also provide the

applicant the opportunity to provide their telephone number and e-mail

address.

6. Printed forms containing the application for the early mail ballot,

in accordance with the requirements of this section, shall be in the

form prescribed by the state board of elections and shall be provided by

the village clerk and shall be available at the office of the clerk.

Application forms for early mail ballots for use pursuant to this

section shall be furnished by the village clerk upon request of the

person authorized to vote under this section or by any such person's

spouse, parent, child, authorized agent or any nurse charged with the

care of such person.

7. An application must be received by the village clerk no earlier

than four months before the election for which an early mail ballot is

sought, except as provided in paragraph (c) of subdivision four of this

section. If the application requests that the early mail ballot be

mailed, such application must be received not later than seven days

before the election. If the applicant or their agent delivers the

application to the village clerk in person, such application must be

received not later than the day before the election. The village clerk

shall examine each application. If the application is complete, the

applicant is a registered voter of the village at the address listed in

the application, and the applicant is eligible to vote in the election,

the application shall be deemed accepted.

8. No later than six days before the election for which an application

has been received and accepted by the village clerk, the village clerk

shall mail, by regular mail, an early mail ballot to each applicant who

has applied before such day and who has requested that such early mail

ballot be mailed to them at the address set forth in their application.

If the applicant or their agent delivers the application to the village

clerk in person after the seventh day before the village election and

not later than the day before the election, the village clerk shall

forthwith deliver such early mail ballots for those applicants whom they

determine are qualified to make such applications and to receive such

ballots to such applicants or the agents named in the applications when

such applicants or agents appear in the village clerk's office.

9. The early mail ballot shall be caused to be prepared and printed by

the village clerk as provided by law for paper ballots or machine

ballots, whichever are to be used in said election and appropriate

modifications for the purposes of this section. The village clerk shall

also cause to be prepared and printed return envelopes addressed to

themself, conforming so far as may be practicable to the provisions of

this chapter stating thereon that in order for the ballot contained

therein to be counted it must be received by the village clerk not later

than the close of the polls on election day. On the reverse side of each

return envelope there shall be written instructions for the voter to

insert at designated places their signature, their name printed, their

residence address within the village and their village election district

if there be more than one district within the village.

10. The method of marking, preparing and mailing such ballot for

voting shall conform, wherever practicable, to the methods used for

early mail ballots for a general election, except that the envelope in

which it is contained shall be returned to the village clerk. On the day

of the election, the village clerk shall deliver all such ballots, which

have been returned to them, in the sealed envelopes to the board of

inspectors of election of the proper election district. No such ballot

shall be deemed to have been voted unless or until it shall have been

delivered to the board of inspectors of election of the election

district in which the elector casting the ballot resides and shall have

been deposited by the chairman of such board in the box provided for

receiving such ballot.

11. When such ballots shall have been delivered to the board of

inspectors of election of the proper election district and shall have

been duly determined by such board to have been lawfully cast by a

qualified elector of such district, the chairman of such board shall,

after the close of the polls, open the envelopes containing such ballots

and, without unfolding such ballots or permitting the face thereof to be

exposed to the view of anyone, shall deposit each such ballot in a box

specifically furnished for such purpose by the village clerk. If the

board of inspectors shall determine that any such ballot has been cast

by an elector who would not be qualified under the provisions of this

section, then such ballot shall not be counted.

12. After all the ballots shall have been deposited, the box shall be

opened and such ballots canvassed in the same manner as other ballots

cast at such election and shall be counted and included in the total of

all ballots cast at such election.