N.Y. Executive Law § 845: Central state registry of police officers and peace officers

§ 845. Central state registry of police officers and peace officers.

1. The division shall collect information to maintain, on a current

basis, a registry of all police officers and peace officers in the

state. Such registry shall contain, with respect to each officer, his or

her name, date of birth, social security number, rank or title,

employer, and date of successful completion of training required by

section 2.30 of the criminal procedure law and section two hundred

nine-q of the general municipal law.

2. (a) Each head of a state or local agency, unit of local government,

state or local commission, public authority or other organization which

employs police officers or peace officers shall transmit to the

division, no later than the fifteenth day of January annually, and in a

form and manner prescribed by the division, a list containing the name

of every police officer or peace officer employed by his or her agency,

government, commission, authority or organization indicating with

respect to each officer his or her date of birth, social security

number, rank or title, employer, and whether he is employed full-time or

part-time. In addition to such annual list, each such head, whenever

officers have been newly appointed or have ceased to serve, shall

immediately transmit to the division, in a form and manner prescribed by

the division, a list containing the names of such officers which, in the

instance of new appointees, shall include all the information required

to be furnished in the annual listing.

(b) Whenever officers have ceased to serve, each such head shall

immediately transmit to the division, in a form and manner prescribed by

the division, notification that any such officer has ceased to serve due

to a leave of absence, resignation, removal, removal for cause, or

removal during a probationary period.

3. (a) The division shall establish rules and regulations to provide

for a permanent system of identification for each police and peace

officer, which shall include procedures for updating the registry upon

an officer's failure to complete required training within the time

limitations established in law or regulation.

(b) Such rules and regulations shall also establish procedures, in

accordance with the state administrative procedure act, for a process as

described in this paragraph. When it shall appear to the commissioner or

the commissioner's designee that a notification of the reason such an

officer ceased to serve, received by the commissioner pursuant to

paragraph (b) of subdivision two of this section, is inaccurate in a

material respect, the commissioner shall attempt to resolve such

discrepancy by contacting the head of the office that submitted such

notification. If such informal efforts do not resolve the discrepancy

promptly, the commissioner may issue a notice to such head and the

officer who is the subject of such notification of an inquiry into the

accuracy of such record. After notice and an opportunity for each to be

heard, if the commissioner finds such record to be inaccurate with

respect to such matter in a material respect, the commissioner shall

provide notice of such determination to each of them and, pursuant to

such determination, may correct such record. The commissioner shall

maintain a clear documentary record of both the original record and the

correction made.

4. Upon the failure or refusal to comply with the requirements of

subdivision two of this section, the commissioner may apply to the

supreme court for an order directed to the person responsible requiring

compliance. Upon such application the court may issue such order as may

be just, and a failure to comply with the order of the court shall be a

contempt of court and punishable as such.

5. The division shall cooperate with the division of state police in

making the information in the central registry of police and peace

officers available for the purpose of verifying transactions involving

firearms.