N.Y. General Business Law § 875-f: Maintenance of records

§ 875-f. Maintenance of records. Every dealer shall establish and

maintain a book, or if the dealer should choose, an electronic-based

record of purchase, sale, inventory, and other records at the dealer's

place of business in such form and for such period as the superintendent

shall require, and shall submit a copy of such records to the New York

state police every April and October. Such records shall at a minimum

include the following:

1. the make, model, caliber or gauge, manufacturer's name, and serial

number of all firearms, rifles and shotguns that are acquired or

disposed of not later than one business day after their acquisition or

disposition. Monthly backups of these records kept in a book shall be

maintained in a secure container designed to prevent loss by fire,

theft, or flood. If the dealer chooses to maintain an electronic-based

record system, those records shall be backed up on an external server or

over the internet at the close of each business day;

2. all firearms, rifles and shotguns acquired but not yet disposed of

shall be accounted for through an inventory check prepared once each

month and maintained in a secure location;

3. firearm, rifle and shotgun disposition information, including the

serial numbers of firearms, rifles and shotguns sold, dates of sale, and

identity of purchasers, shall be maintained and made available at any

time to government law enforcement agencies and to the manufacturer of

the weapon or its designee; and

4. every dealer shall maintain records of criminal firearm, rifle and

shotgun traces initiated by the federal bureau of alcohol, tobacco,

firearms and explosives ("ATF"). All ATF Form 4473 transaction records

shall be retained on the dealer's business premises in a secure

container designed to prevent loss by fire, theft, or flood.