N.Y. Public Health Law § 4170: Records; general duties of registrars

§ 4170. Records; general duties of registrars. Each registrar shall:

(a) supply blank forms of certificates to such persons as require

them;

(b) examine each certificate of birth or death when presented for

record in order to ascertain whether or not it has been made out in

accordance with the provisions of this article and the instructions of

the commissioner;

(c) number consecutively the certificates of birth and death, in two

separate series, beginning with the number one for the first birth and

the first death, in each calendar year, and sign his name as registrar

in attest of the date of filing in his office;

(d) make a complete and accurate copy of each birth and death

certificate registered by him in such form as approved by the

commissioner;

(e) file the permit for each burial, or cremation or other disposition

of bodies of deceased persons in his district as the local record, in

such manner as directed by the commissioner and which shall be subject

to disposition at such time and in such manner as may be prescribed by

rules and regulations promulgated by the commissioner;

(f) at such times as the commissioner shall direct, and as otherwise

ordered by the commissioner as provided in section four thousand one

hundred seventy-two of this chapter transmit to the commissioner all

original certificates, including reports of foundlings, as required by

section three hundred ninety-eight of the social services law, and

orders relating to parentage registered by him;

(g) maintain a count of reports of fetal death with such reports to be

destroyed at the end of each month.

(h) immediately notify the division of criminal justice services in

the event that a copy of a birth certificate or information concerning

the birth records of any person whose record is flagged pursuant to

paragraph (i) of subdivision two of section four thousand one hundred of

this article is requested. In the event that a copy of the birth

certificate of a person whose record is so flagged is requested in

person, the registrar's personnel accepting the request shall

immediately notify his or her supervisor who shall notify the local law

enforcement agency and department in accordance with regulations

promulgated by the department. The person making the request shall

complete a form as prescribed by the commissioner, which shall include

the name, address, telephone numbers and social security numbers of the

person making the request. A motor vehicle operator's license, or if

such license is not available, such other identification as the

commissioner determines to be satisfactory, shall be presented,

photocopied and returned to him or her. When a copy of the birth

certificate of a person whose record has been flagged is requested in

writing, the registrar shall notify the local law enforcement agency and

the department in accordance with regulations promulgated by the

department.