N.Y. Real Property Law § 409: Filing, entering and indexing papers pursuant to this act; tickler certificate

§ 409. Filing, entering and indexing papers pursuant to this act;

tickler certificate. Every paper filed with the registrar shall be given

a serial number in the order of its filing, and then shall be entered by

the registrar in an "entry book" under columns showing:

First. The serial number;

Second. Day of filing;

Third. Filing number of petition to which it relates if the

registration proceedings are still pending;

Fourth. Certificate number, if registration proceedings are completed

and certificate has been issued;

Fifth. Kind of paper filed;

Sixth. Name of the person in whose interest the paper is filed.

Every paper filed with the registrar affecting property for which

registration proceedings are pending shall in addition to its own serial

number receive the petition number and be kept by the registrar with the

petition to which it relates or affects. The registrar shall provide a

book to be known as "the tickler certificate book" wherein he shall note

all filed papers affecting property for which registration proceedings

are pending. Each page shall constitute a separate tickler certificate,

and on said certificate he shall enter the character of the paper, the

date of filing and the filing or serial number. The tickler certificate,

subject to such change as the case may require, shall be substantially

as follows:

Petition number ....................

This certifies that the following papers have been filed in the office

of the registrar of ............ county affecting, or in connection with

an action or proceeding to register the title to the following described

real property, to wit:

(The description to appear here)

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Character of paper. | When filed. | Filing number.

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A memorial of every paper filed with the registrar affecting title to

registered property shall be entered at once upon the last original

certificate to which it relates. Every paper filed with the registrar

affecting title to property shall be indexed from its contents as

follows: In an index showing in alphabetical order in one column or in a

set of columns the names, places of residence with street numbers, if

any, and post office addresses of all persons in whose interests

petitions for registration of title are filed; the names, places of

residence with street numbers, if any, and post office addresses of all

persons to whom any interest, right or power in real property is granted

or released; and the names, places of residence with street numbers, if

any, and post office addresses of all persons claiming an interest in

real property; also, in separate columns the kinds of papers filed, the

numbers of the filed papers, the dates of filing, the filing numbers of

petition to which they relate (if petition is pending) and the numbers

of the last original certificate to which they relate (if the title to

the property is registered). Whenever a judgment or an order of court

directs that the title to real property be registered, it shall also

direct the registrar to transfer all proper liens and incumbrances filed

against the property pending registration to the certificate of title so

to be issued. In those counties which have block indexes, an index shall

be kept by blocks of all registered property described by lot, diagram

or other appropriate designation, and the owners thereof with a

reference to the certificate numbers in which the properties are

registered; if any system of indexing by lot numbers is in use the index

lot numbers shall be shown. There shall also be kept in those counties a

block index of conveyances and a block index of mortgages for registered

lands in substantially the same form with necessary changes as provided

in the respective block index laws of those counties. In counties which

have no block indexes the registrar shall also keep an index of all

properties registered under this article, in which such registered

properties shall be indexed according to a brief description thereof.