N.Y.C. Admin. Code § 12-126.6: § 12-126.6 Communication to city employees regarding enrollment in city-administered benefits.

a.

Definitions. As used in this section, the following term has the following meanings:

City-administered benefits. The term “city-administered benefits” means employee benefits, including, but not limited to, health insurance; flexible spending accounts; commuter benefits; and other related supplemental benefits, such as life insurance, that are administered by the city for its employees.

Personnel services. The term “personnel services” means services related to personnel management, such as communication and guidance regarding agency policies; benefits information; and agency resources that are provided to employees.

b.

Communications relating to benefits. On the date on which an employee commences employment at an agency, such agency shall provide the following information to such employee in clear and plain language:

1. Information regarding the availability of city-administered benefits;

2. Any required actions such employee must take to enroll in such city-administered benefits, including any relevant deadlines;

3. Any required actions such employee must take to maintain such city-administered benefits, to the extent such employee transfers employment from one agency to a different agency, without any interruption in service, including any relevant deadlines;

4. The names and contact information of persons at the agency where such employee commences employment who provide guidance to employees regarding accessing city-administered benefits;

5. The names and contact information of persons at the agency where such employee commences employment who provide personnel services, including the type of guidance such persons are designated to provide; and

6. To the extent such agency provides any information to such employee regarding available employee benefits that are not city-administered benefits, contact information for persons who can provide guidance to such employees regarding such benefits, to the extent such contact information is available.

c.

Language accessibility. Upon request by an employee for translation of the information required pursuant to subdivision b into one of the 10 designated city languages, as defined by chapter 11 of title 23, an agency shall provide such translation to such employee.

(L.L. 2025/003, 1/13/2025, eff. 3/14/2025)