N.Y.C. Admin. Code § 12-208: § 12-208 Pay and employment equity data.*

a.

Definitions. As used in this section, the term "agency" means any agency, office, department, division, or bureau, the head of which holds office upon appointment of the mayor and those units within the executive office of the mayor designated by the mayor to be covered by the provisions of chapter 16 of the charter. Such term does not include agencies headed by boards, commissions, or other multi-member bodies, whether appointed by the mayor or otherwise, nor to elected officials, nor to other agencies the heads of which are appointed by officials other than the mayor or by multi-member bodies.

b. No later than November 30, 2019, and on or before November 30 annually thereafter, each agency, to the extent the department of citywide administrative services does not already have such information, shall provide to the department of citywide administrative services information relevant to pay and employment equity. Such information for each current and former employee within such agency, shall be as of the date of hire and shall, to the extent such information is available, include the data set forth in paragraphs 1 through 30 of this subdivision. Such data shall include a unique identifier for each employee, other than with respect to employee benefits. Each such identifier shall be identical for each such employee across all data sets starting with the first data set provided to the council in 2024.

1. Agency;

2. Start date;

3. Start date in current civil service title;

4. Civil service title;

5. Whether the civil service title is a promotional title;

6. Union status per civil service title, including, where applicable, name of the union and job or title category of the bargaining unit;

7. Whether the civil service title is a uniformed position;

8. Salary range for such title;

9. Business title;

10. Title classification (title description);

11. Job category;

12. Career level;

13. Base salary;

14. The department of citywide administrative services occupational group code and group name;

15. Whether such employee is a managerial or supervisory employee;

16. Minimum number of years of work experience required for such position;

17. Number of years of work experience of such employee;

18. Highest level of education attained by such employee;

19. Gender;

20. Racial group;

21. Ethnicity;

22. Date of birth;

23. Whether such employee is a provisional employee;

24. Whether such employee is full-time, part-time or seasonal;

25. Change in personnel status, including but not limited to, appointed, deceased, decrease, demoted, dismissed, increase, promoted, resigned, retired, terminated and transfer; and

26. Whether such employee was previously employed by the city of New York;

27. Total amount of leave taken;

28. Total amount of overtime pay per employee, where applicable;

29. Estimated amount of annual employee benefits paid per civil service titles; and

30. All data sets made available in all prior years pursuant to this section, except that the unique identifier required by subdivision b shall only be required for data sets provided for 2024 and thereafter.

c. The data collected pursuant to subdivision b shall include pedagogues of the department of education. Such data may be provided in the format in which it is retained by the department of education.

d. No later than 90 days following receipt of the data collected pursuant to subdivision b of this section, the department of citywide administrative services shall provide such data to the office of data analytics.

e. All agencies shall cooperate with the department as may be necessary and proper to ensure compliance with this subdivision. The department may request from any agency, including the office of payroll administration and financial information services agency, information it deems necessary to enable it to properly carry out its functions.

f. The commissioner may promulgate such rules as are necessary to carry out the provisions of this section.

(L.L. 2019/018, 1/20/2019, eff. 1/20/2019; Am. L.L. 2023/029, 2/21/2023, eff. 2/21/2023)