R.I. Gen. Laws § 36-9-21: Service information submitted by department heads.

It shall be the duty of the head of each department and agency to furnish at the times and in the manner that the retirement board and/or the retirement system may direct, information concerning the name, title, compensation, duties, date of birth, and length of service of each member employed, and any other information which the retirement board or retirement system considers necessary for the proper execution of this chapter, and to give prompt notice of all appointments, removals, deaths, resignations, leaves of absence and changes in pay of members.