12VAC35-46-300: Personnel records

A. Separate up-to-date personnel records shall be maintained for each employee, student or intern, volunteer, and contractual service provider for whom background investigations are required by Virginia statute. Content of personnel records of volunteers, students or interns, and contractual service providers may be limited to documentation of compliance with requirements of Virginia laws regarding child protective services and criminal history background investigations.

B. The records of each employee shall include:

1. A completed employment application form providing the individual's name, address, telephone number, and social security number or other unique identifier;

2. Educational background and employment history, including dates of employment for each position held and separation;

3. Professional references;

4. Reports of required health examinations;

5. Annual performance evaluations;

6. Documentation of compliance with requirements of Virginia laws regarding child protective services and criminal history background investigations;

7. Documentation of educational degrees or professional credentials, as applicable;

8. Documentation of all training required by this chapter and any other employee development received by individual staff; and

9. A current job description.