12VAC5-218-40: Options for submission

A. Each reporting entity shall submit outpatient level data in one of the following methods:

1. A reporting entity may submit the outpatient patient level data to the board for processing and verification. If data is submitted in this fashion, the board shall transmit it to the nonprofit organization along with any fees submitted for the processing and verification of such data. Fees shall not exceed $.75 per record. Fees shall not be applied to state agencies reporting data.

2. A reporting entity may submit the outpatient patient level data along with any fees to the office of the nonprofit organization for processing and verification. If this alternative is chosen, the reporting entity shall notify the board and the nonprofit organization of its intent to follow this procedure.

3. A reporting entity may submit processed, verified data to the nonprofit organization. In the event that processed, verified data is submitted no fees shall be applied. If a reporting entity chooses this alternative for submission of patient level data, it shall notify the board and the nonprofit organization of its intent to utilize this procedure.

B. If a reporting entity decides to change the option it has chosen, it shall notify the board of its decision 30 days prior to the due date for the next submission of patient level data.