8VAC20-821-210: Maintenance of background check records

A. A child day program or family day system shall keep background check records at its place of business for at least two years after an individual required to have a background check terminates duties with a facility or no longer resides in the home, unless federal or state law or regulation requires the records to be kept for longer. If multiple child day programs are owned by the same entity, the records may be kept at a single location and shall be made available to the superintendent upon request.

B. Background check records shall be kept in locked files or a secure electronic file, and access to the files should be restricted according to a principle of least privilege.

C. Family day systems shall keep background check records for family day homes approved by the system.