40 CFR Appendix B to Subpart I of Part 35: Appendix B to Subpart I of Part 35—Allowance for Facilities Planning and Design

1. This appendix provides the method EPA will use to determine both the estimated and the final allowance under § 35.2025 for facilities planning and design. The Step 2 + 3, Step 3 and Step 7 grant agreements will include an estimate of the allowance.

2. The Federal share of the allowance is determined by applying the applicable grant percentage in § 35.2152 to the allowance.

3. The allowance is not intended to reimburse the grantee for costs actually incurred for facilities planning or design. Rather, the allowance is intended to assist in defraying those costs. Under this procedure, questions of equity (i.e., reimbursement on a dollar-for-dollar basis) will not be appropriate.

4. The estimated and final allowance will be determined in accordance with this appendix and tables 1, 2 and 3. Table 2 is to be used in the event the grantee received a grant for facilities planning. Table 3 is to be used to determine the facilities planning allowance for a Step 7 grant if the grantee did not receive a Step 1 grant. The amount of the allowance is computed by applying the resulting allowance percentage to the initial allowable building cost.

5. The initial allowable building cost is the initial allowable cost of erecting, altering, remodeling, improving, or extending a treatment works, whether accomplished through subagreement or force account. Specifically, the initial allowable building cost is the allowable cost of the following:

a. The initial award amount of all prime subagreements for building the project.

b. The initial amounts approved for force account work performed in lieu of awarding a subagreement for building the project.

c. The purchase price of eligible real property.

6. The estimated allowance is to be based on the estimate of the initial allowable building cost.

7. The final allowance will be determined one time only for each project, based on the initial allowable building cost, and will not be adjusted for subsequent cost increases or decreases.

8. For a Step 3 or Step 7 project, the grantee may request payment of 50 percent of the Federal share of the estimated allowance immediately after grant award. Final payment of the Federal share of the allowance may be requested in the first payment after the grantee has awarded all prime subagreements for building the project, received the Regional Administrator's approval for force account work, and completed the acquisition of all eligible real property.

9. For a Step 2 + 3 project, if the grantee has not received a grant for facilities planning, the grantee may request payment of 30 percent of the Federal share of the estimated allowance immediately after the grant award. Half of the remaining estimated allowance may be requested when design of the project is 50 percent complete. If the grantee has received a grant for facilities planning, the grantee may request half of the Federal share of the estimated allowance when design of the project is 50 percent complete. Final payment of the Federal share of the allowance may be requested in the first payment after the grantee has awarded all prime subagreements for building the project, received the Regional Administrator's approval for force account work, and completed the acquisition of all eligible real property.

10. The allowance does not include architect or engineering services provided during the building of the project, e.g., reviewing bids, checking shop drawings, reviewing change orders, making periodic visits to job sites, etc. Architect or engineering services during the building of the project are allowable costs subject to this regulation and 40 CFR part 33.

11. The State will determine the amount and conditions of any advance under § 35.2025(b), not to exceed the Federal share of the estimated allowance.

12. EPA will reduce the Federal share of the allowance by the amount of any advances the grantee received under § 35.2025(b).

Table 1—Allowance for Facilities Planning and Design

Building cost Allowance as a percentage of building cost*

$100,000 or less 14.4945

120,000 14.1146

150,000 13.6631

175,000 13.3597

200,000 13.1023

250,000 12.6832

300,000 12.3507

350,000 12.0764

400,000 11.8438

500,000 11.4649

600,000 11.1644

700,000 10.9165

800,000 10.7062

900,000 10.5240

1,000,000 10.3637

1,200,000 10.0920

1,500,000 9.7692

1,750,000 9.5523

2,000,000 9.3682

2,500,000 9.0686

3,000,000 8.8309

3,500,000 8.6348

4,000,000 8.4684

5,000,000 8.1975

6,000,000 7.9827

7,000,000 7.8054

8,000,000 7.6550

9,000,000 7.5248

10,000,000 7.4101

12,000,000 7.2159

15,000,000 6.9851

17,500,000 6.8300

20,000,000 6.6984

25,000,000 6.4841

30,000,000 6.3142

35,000,000 6.1739

40,000,000 6.0550

50,000,000 5.8613

60,000,000 5.7077

70,000,000 5.5809

80,000,000 5.4734

90,000,000 5.3803

100,000,000 5.2983

120,000,000 5.1594

150,000,000 4.9944

175,000,000 4.8835

200,000,000 4.7894

Note: The allowance does not reimburse for costs incurred. Accordingly, the allowance tables shall not be used to determine the compensation for facilities planning or design services. The compensation for facilities planning or design services should be based upon the nature, scope and complexity of the services required by the community.

*Interpolate between values.

Table 2—Allowance for Design Only

Building cost Allowance as a percentage of building cost*

$100,000 or less 8.5683

120,000 8.3808

150,000 8.1570

175,000 8.0059

200,000 7.8772

250,000 7.6668

300,000 7.4991

350,000 7.3602

400,000 7.2419

500,000 7.0485

600,000 6.8943

700,000 6.7666

800,000 6.6578

900,000 6.5634

1,000,000 6.4300

1,200,000 6.3383

1,500,000 6.1690

1,750,000 6.0547

2,000,000 5.9574

2,500,000 5.7983

3,000,000 5.6714

3,500,000 5.5664

4,000,000 5.4769

5,000,000 5.3306

6,000,000 5.2140

7,000,000 5.1174

8,000,000 5.0352

9,000,000 4.9637

10,000,000 4.9007

12,000,000 4.7935

15,000,000 4.6655

17,500,000 4.5790

20,000,000 4.5054

25,000,000 4.3851

30,000,000 4.2892

35,000,000 4.2097

40,000,000 4.1421

50,000,000 4.0314

60,000,000 3.9432

70,000,000 3.8702

80,000,000 3.8080

90,000,000 3.7540

100,000,000 3.7063

120,000,000 3.6252

150,000,000 3.5284

175,000,000 3.4630

200,000,000 3.4074

Note: The allowance does not reimburse for costs incurred. Accordingly, the allowance tables shall not be used to determine the compensation for facilities planning or design services. The compensation for facilities planning or design services should be based upon the nature, scope and complexity of the services required by the community.

*Interpolate between values.

Table 3—Allowance for Facilities Planning for Design/Build Projects

Building cost (dollars) Allowance as a percentage of building cost*

100,000 or less 5.9262

120,000 5.7337

150,000 5.5061

175,000 5.3538

200,000 5.2250

250,000 5.0163

300,000 4.8516

350,000 4.7162

400,000 4.6019

500,000 4.4164

600,000 4.2701

700,000 4.1499

800,000 4.0483

900,000 3.9606

1,000,000 3.8837

1,200,000 3.7538

1,500,000 3.6003

1,750,000 3.4976

2,000,000 3.4109

2,500,000 3.2703

3,000,000 3.1595

3,500,000 3.0684

4,000,000 2.9915

5,000,000 2.8669

6,000,000 2.7686

7,000,000 2.6880

8,000,000 2.6198

Note: Building cost is the sum of the allowable cost of (1) the initial award amount of the prime subagreement for building and designing the project; and (2) the purchase price of eligible real property.

*Interpolate between values.