KRS 156.814: Personnel files.

(1) The records of the Office of Career and Technical Education shall be public records

and shall be open to public inspection, as provided in KRS 61.870 to 61.884.

(2) (a) A personnel file shall be maintained by the Department of Education for each

employee. The files maintained by the Department of Education shall be the

official personnel file for the employees.

(b) Each file shall include but not be limited to the employee's name, address, title

of positions held, classifications, rates of compensation, and all changes in

status, including evaluations, promotions, demotions, lay -offs, transfers,

disciplinary actions, commendations, and awards. Each file shall contain the

complete record and supporting documentation for each personnel action.

(c) When an employee is reprimanded for misconduct, other infraction, or failure

to perform duties in a proper or adequate manner, the supervising employee

taking the action shall document the action in detail, and shall provide the

employee with a copy of the documentati on. The supervising employee shall

inform the employee of his or her right to prepare a written response to the

action taken after the employee has reviewed the written documentation

prepared by the supervising employee. The employee's response shall be

attached to the documentation prepared by the supervising employee. The

supervising employee shall place a copy of the documentation and response in

the employee's personnel file and shall transmit a copy to be placed in the

central office personnel file of the employee. The supervising employee shall

notify the employee that copies of the documentation and the response

provided for in this subsection have been placed in the employee's personnel

files.

(3) Upon written request, an employee shall have the righ t to examine his or her

personnel file. An employee may comment in writing on any item in the file. The

comments shall be made a part of the file and shall be attached to the specific record

or document to which they pertain.

(4) No public agency, as defin ed by KRS 61.870, and no officer or employee shall

deny, abridge, or impede the exercise of the rights granted in any manner by this

section and by KRS 61.878.