N.Y. Election Law § 14-118: Treasurer and depository of political committee; filing of name and address

§ 14-118. Treasurer and depository of political committee; filing of

name and address. 1. Every political committee shall have a treasurer

and a depository, and shall cause the treasurer to keep detailed, bound

accounts of all receipts, transfers, loans, liabilities, contributions

and expenditures, made by the committee or any of its officers, members

or agents acting under its authority or in its behalf. All such accounts

shall be retained by a treasurer for a period of five years from the

date of the filing of the final statement with respect to the election,

primary election or convention to which they pertain. No officer, member

or agent of any political committee shall receive any receipt, transfer

or contribution, or make any expenditure or incur any liability until

the committee shall have chosen a treasurer and depository and filed

their names in accordance with this subdivision. There shall be filed in

the office in which the committee is required to file its statements

under section 14-110 of this article, within five days after the choice

of a treasurer and depository, a statement giving the name and address

of the treasurer chosen, the name and address of any person authorized

to sign checks by such treasurer, the name and address of the depository

chosen and the candidate or candidates or ballot proposal or proposals

the success or defeat of which the committee is to aid or take part;

provided, however, that such statement shall not be required of a

constituted committee and provided further that a political action

committee which makes no expenditures, to aid or take part in the

election or defeat of a candidate, other than in the form of

contributions, shall not be required to list the candidates being

supported or opposed by such committee and shall also disclose the name

and employer for any individual who exerts operational control over the

political action committee as well as any salaried employee of the

political action committee. Such statement shall be signed by the

treasurer and all other persons authorized to sign checks. Any change in

the information required in any statement shall be reported, in an

amended statement filed in the same manner and in the same office as an

original statement filed under this section, within two days after it

occurs, except that any change to the mailing address on any such

statement filed at the state board may also be made in any manner deemed

acceptable by the state board. Only a banking organization authorized to

do business in this state may be designated a depository hereunder.

2. No candidate, political committee, or agent thereof may receive

from any one person an aggregate amount greater than one hundred dollars

except in the form of a check, draft or other instrument payable to the

candidate, political committee or treasurer and signed or endorsed by

the donor; except that such a candidate, political committee or agent

may receive contributions in amounts greater than one hundred dollars

which are made by credit card, provided that such candidate, political

committee or agent preserves, together with the other accounts which

such candidate, committee or agent is required to preserve pursuant to

the provisions of this article, a copy of the document which was

submitted to secure payment of the funds so contributed. All such

checks, drafts or other instruments shall be deposited in the account of

the candidate or committee in the designated depository. No candidate or

political committee shall expend an amount in excess of one hundred

dollars except by check drawn on the depository and signed by the

candidate or person authorized to sign checks by him or in the case of a

political committee, the treasurer or a person authorized to sign checks

by him.

3. (a) Every candidate who receives or expends any money or other

valuable thing or incurs any liability to pay money or its equivalent

shall keep and retain detailed, bound accounts as provided in

subdivision one of this section.

(b) Every candidate required to file sworn statements pursuant to

subdivision one of section 14-104 of this article, other than a

candidate who has filed a statement in lieu thereof at or before the

first filing period as set forth in that section, shall file, in the

office or offices in which he or she is required to file his or her

statements under section 14-110 of this article, on a form prescribed by

the state board for such purposes, a statement providing the name and

address of the depository at which they maintain the accounts from which

he or she conducts his or her own campaign financial activity.