N.Y. General City Law § 20-a: Purchasing department or agency

§ 20-a. Purchasing department or agency. Each city, except a city of

the first class having a population of one million or more inhabitants,

is hereby authorized and empowered to create and establish by ordinance

of the common council or similar legislative body and to maintain a

purchasing department or agency. Such department or agency shall

consist of a purchasing agent, who shall be its head, and such

assistants and with such salaries as the body which is by charter

authorized to designate the number of employees and fix salaries, may

from time to time authorize. The purchasing agent shall be appointed and

removable at pleasure by the same official or body who or which by

charter is now authorized to appoint the heads of city departments. The

purchasing agent shall appoint and remove at pleasure such assistants

and employees as may be authorized.

The purchasing department or agency shall purchase and be responsible

for the proper receipt of all materials and supplies, including those on

which bids are obtained after publication of notice pursuant to law

unless the legislative body shall by ordinance otherwise provide, as

well as those purchased without the requirement of competitive bidding,

for such departments, boards, bureaus and offices of the city as shall

be designated in the ordinance creating the department. Boards of

contract and supply in second class cities and boards with similar

powers in other cities and the common council or similar legislative

body in cities which have no boards of contract and supply or bodies

with similar powers, shall make rules and regulations not inconsistent

with general laws or their charter, which shall prescribe the procedure,

conditions, methods and practices that shall prevail in regard to all

purchases of materials and supplies by the purchasing department or

agency, and all departments, boards, bureaus and offices of the city for

which supplies are purchased shall obey and comply with such rules and

regulations. The purchasing department or agency may sell, under the

direction of the board of contract and supply or any body having similar

powers or the common council or similar legislative body in those cities

which have no boards of contract and supply or body with similar powers,

all property, real and personal, of the city not needed for public use

and authorized to be sold. The purchasing department or agency shall

have charge of such storerooms and warehouses of the city as the

legislative body by ordinance may prescribe.

The purchasing agent and such other subordinates of the department as

the common council or other legislative body may designate, shall within

ten days after appointment execute bonds to be approved by the mayor,

payable to such city in amounts to be prescribed by ordinance of the

common council or similar legislative body contingent on the faithful

performance of the duties of their offices and for a due accounting of

all property that may come under their care, custody and control.