N.Y. General Municipal Law § 50-f: Recording of notice of claim

§ 50-f. Recording of notice of claim. 1. Wherever a notice of claim is

required by section fifty-e of this chapter as a condition precedent to

the commencement of an action or proceeding against a municipal

corporation or any authority or commission heretofore or hereafter

continued or created by the public authorities law, or any officer,

appointee or employee thereof, every such municipal corporation and

every such authority or commission shall make and keep a record,

numbered consecutively and indexed alphabetically according to the name

of the claimant, of each notice of claim filed in compliance with such

requirement and of the disposition of the claim so noticed. Wherever

such notice of claim relates to a cause of action against a municipal

corporation or any such authority or commission for damages or injuries

to person or property sustained in consequence of any street, highway,

bridge, culvert, sidewalk or crosswalk being out of repair, unsafe,

dangerous or obstructed, or in consequence of the existence of snow or

ice thereon, every municipal corporation and every such authority or

commission shall keep an additional record of each such notice of claim

indexed according to the location of the alleged defective, unsafe,

dangerous or obstructed condition. The record shall be made and kept by

an officer or employee designated for that purpose by the governing body

of such municipal corporation or of such authority or commission. In the

absence of such designation the record shall be kept by the secretary of

such authority or commission or by the clerk of such municipal

corporation, except in the counties, where it shall be kept by the clerk

of the board of supervisors, and except in the city of New York, where

it shall be kept by the comptroller or a person designated by him for

that purpose. The record of each claim shall be preserved for a period

of five years after the date of the final disposition thereof.

2. The record shall set forth: (1) the name and post-office address of

the claimant and of his attorney, if any; (2) the date of service; (3)

the time, place and manner of injury; (4) the nature of the injury and

amount claimed; (5) whether the claim was approved or disapproved, with

the date; (6) whether referred to an insurance carrier, with the date;

(7) the carrier's disposition of the claim with the date; (8) the date

of service of a complaint; (9) the name and address of any named

co-defendant; (10) the name and address of any third-party defendant;

(11) the municipal corporation's equitable share determined in

accordance with the relative culpability of each party pursuant to an

itemized decision or itemized jury verdict; (12) the extent to which the

municipal corporation has paid more than such equitable share. (13) the

date and result of any trial; (14) the date and result of any appeal;

(15) the date and amount of any settlement; (16) the date and amount of

any judgment paid; (17) the reason and date the file was closed.

4. This section shall be applicable notwithstanding any inconsistent

provisions of law, general, special or local, or any limitation

contained in the provisions of any city charter.