N.Y. New York State Printing and Public Documents Law § 3: Powers and duties of commissioner of general services and state agencies in purchasing printing

§ 3. Powers and duties of commissioner of general services and state

agencies in purchasing printing. 1. The commissioner of general services

shall have general supervision over the letting of all contracts for

public printing provided to be made herein. In addition, the

commissioner shall exercise such further supervision and control over

all contracts for department printing pursuant to section one hundred

sixty-three of the state finance law. The commissioner may, as deemed

appropriate establish standard sizes and grades of paper and other

necessary specifications for paper; provided, however, that such

specifications shall be in accordance with those established pursuant to

section one hundred sixty-three and subdivision three of section one

hundred sixty-five of the state finance law.

(a) The commissioner of general services shall be responsible for the

standardization and centralized contracting of printing required by

state agencies in a manner which maximizes the purchasing value of

public funds. Pursuant to section one hundred sixty-three of the state

finance law, contracts for printing may be established by the office of

general services or state agencies, and state agencies may, when such

centralized contracts established by the office of general services are

in the form, function and utility required by said agency, purchase from

such centralized contracts. When printing is not available consistent

with the provisions of section one hundred sixty-three of the state

finance law in the form, function and utility required by state

agencies, state agencies may procure printing independently or in

conjunction with other state agencies.

(b) Printing contracts shall be awarded on the basis of lowest price

to a responsive and responsible offerer; or in the case of multiple

awards, in accordance with paragraph c of subdivision ten of section one

hundred sixty-three of the state finance law.

2. No contract for department printing shall be let to a bidder who,

in the opinion of the commissioner, does not have satisfactory

facilities and equipment which are ample and sufficient to insure proper

performance of the contract or who has failed to give adequate security

in an amount which may be required by the commissioner. Provided

further, however, that no contract shall be let to a bidder other than

the lowest price responsible bidder without the written approval of the

comptroller.

3. Notwithstanding any of the foregoing provisions of this section, or

of any general or special act, the commissioner may contract for

printing to an amount not exceeding eighty-five thousand dollars without

competitive bidding, and other state departments and agencies may

contract to an amount not exceeding fifty thousand dollars without

competitive bidding, for printing required by them.