N.Y. State Finance Law § 115: Cash advance accounts

§ 115. Cash advance accounts. 1. The state comptroller may, upon the

request of the head of a state department or agency, authorize the

establishment of cash advance accounts for such department or agency, in

an amount he deems sufficient.

2. Cash advance accounts may be established when in the judgment of

the state comptroller an advance account is necessary and proper to

achieve the purposes of the appropriation from which the cash advance

account will be established.

3. When a cash advance account is established for the purpose of

purchasing materials, supplies or services, the account may be used to

purchase such materials, supplies or services where the amount of a

single purchase does not exceed two hundred fifty dollars, in accordance

with such rules as shall be prescribed by the comptroller. The

comptroller shall audit before payment all vouchers, together with the

supporting documents, presented to him for reimbursement to the account

and approve them in the amount allowed by him and draw his warrant in

the amount thereof.

4. The head of the department, office or agency may designate an

employee to be in charge of the cash advance account. Such designation

shall be filed with the comptroller. Any person authorized to handle the

account shall be bonded, either by an individual or blanket undertaking.

5. If, in the judgment of the comptroller, the cash advance account is

being used for purposes other than authorized in this section or

otherwise improperly operated, he shall direct the officer responsible

for such account to return the cash advanced to establish the account.

6. The comptroller at any time may require the officer responsible to

account for the moneys in the cash advance account.