Okla. Stat. tit. 12A, § 12A-1-9-519: Numbering, maintaining, and indexing records;

communicating information provided in records.

NUMBERING, MAINTAINING, AND INDEXING RECORDS;

COMMUNICATING INFORMATION PROVIDED IN RECORDS

(a) For each record filed in a filing office, the filing office

shall:

(1) assign a unique number to the filed record;

(2) create a record that bears the number assigned to the filed

record and the date and time of filing;

(3) maintain the filed record for public inspection; and

(4) index the filed record in accordance with subsections (c),

(d), and (e) of this section.

(b) A file number assigned by the county clerk of Oklahoma

County after July 1, 2001, must include a digit that:

(1) is mathematically derived from or related to the other

digits of the file number; and

(2) aids the filing office in determining whether a number

communicated as the file number includes a single-digit or

transpositional error.

(c) Except as otherwise provided in subsections (d) and (e) of

this section, the filing office shall:

(1) index an initial financing statement according to the name

of the debtor and shall index all filed records relating to the

initial financing statement in a manner that associates with one

another an initial financing statement and all filed records

relating to the initial financing statement; and

(2) index a record that provides a name of a debtor which was

not previously provided in the financing statement to which the

record relates also according to the name that was not previously

provided.

(d) If a financing statement is filed as a fixture filing or

covers as-extracted collateral or timber to be cut, it must be filed

for record and the filing office shall index it:

(1) under the names of the debtor and of each owner of record

shown on the financing statement as if they were the mortgagors

under a mortgage of the real property described; and

(2) to the extent that the law of this state provides for

indexing of records of mortgages under the name of the mortgagee,

under the name of the secured party as if the secured party were the

mortgagee thereunder, or, if indexing is by description, as if the

financing statement were a record of a mortgage of the real property

described.

(e) If a financing statement is filed as a fixture filing or

covers as-extracted collateral or timber to be cut, the filing

office shall index an assignment filed under subsection (a) of

Section 1-9-514 of this title or an amendment filed under subsection

(b) of Section 1-9-514 of this title:

(1) under the name of the assignor as grantor; and

(2) to the extent that the law of this state provides for

indexing a record of the assignment of a mortgage under the name of

the assignee, under the name of the assignee.

(f) The filing office shall maintain a capability:

(1) to retrieve a record by the name of the debtor and:

(A) if the filing office is described in paragraph (1) of

subsection (a) of Section 1-9-501 of this title, by

the file number assigned to the initial financing

statement to which the record relates, the date that

the record was filed or recorded, and the legal

description of the real estate adequate for the

purposes of indexing in the tract indexes of the

county where the real estate is situated; or

(B) if the filing office is described in paragraph (2) of

subsection (a) of Section 1-9-501 of this title, by

the file number and date of the initial financing

statement to which the record relates; and

(2) to associate and retrieve with one another an initial

financing statement and each filed record relating to the initial

financing statement.

(g) The filing office may not remove a debtor’s name from the

index until one (1) year after the effectiveness of a financing

statement naming the debtor lapses under Section 1-9-515 of this

title with respect to all secured parties of record.

and

(2) to associate and retrieve with one another an initial

financing statement and each filed record relating to the initial

financing statement.

(g) The filing office may not remove a debtor’s name from the

index until one (1) year after the effectiveness of a financing

statement naming the debtor lapses under Section 1-9-515 of this

title with respect to all secured parties of record.

(h) The filing office shall perform the acts required by

subsections (a) through (e) of this section at the time and in the

manner prescribed by filing-office rule, but not later than two (2)

business days after the filing office receives the record in

question.

(i) Subsection (b) of this section does not apply to a filing

office described in paragraph (1) of subsection (a) of Section 1-9-

501 of this title.