Okla. Stat. tit. 65, § 65-3-113.3: Duties of Publications Clearinghouse

The Publications Clearinghouse shall have the following duties:

1. To establish a state publications depository library system

for the use of the citizens of this state;

2. Other than publications issued in an electronic format, to

collect state publications from every agency and to retain and

preserve permanently a minimum of two copies of the publications;

3. For publications issued in an electronic format, to

electronically retain and preserve permanently such publications or

the information contained therein, and to facilitate free public

access to such publications or information;

4. To enter into contracts with other libraries within this

state whereby the Publications Clearinghouse designates the

contracting library to be a depository library for the Oklahoma

Department of Libraries and agrees to distribute copies of state

publications deposited with the Publications Clearinghouse to the

depository library, and the contracting library agrees to receive

and maintain the collection of publications and not to dispose of

publications without prior approval of the Publications

Clearinghouse, to provide adequate facilities for the storage and

use of the publications, and to provide free access to the

publications for the use of its patrons;

5. To determine the necessity of and to make arrangements for

the conversion of state publications to microform or electronic

formats and to establish a system to assure the availability of such

publications for distribution to designated depository libraries;

6. To prepare and publish official lists of state publications

and to distribute the lists to all contracting depository libraries,

other libraries within this state, and every agency;

7. For publications not published in an electronic format, to

determine the quantity of each publication of an agency to a maximum

of twenty-five copies required to meet the needs of the state

publications depository library system and to notify each agency of

the required quantity;

8. To distribute copies of state publications not published in

an electronic format as follows:

a. One copy to the United States Library of Congress,

b. Two copies for the collection of state publications

within the Publications Clearinghouse, and

c. Selected copies to each depository library;

9. To receive for use and for exchange purposes a maximum of

fifty copies of all state legal publications not published in an

electronic format, including bar journals and official reports of

decisions, codes, opinions, rules and regulations, and sixty copies

of Oklahoma Statutes, Oklahoma Statute Supplements, and Oklahoma

Session Laws; and

10. To compile and maintain a permanent record of state

publications.