Okla. Stat. tit. 74, § 74-85.39: Agency internal purchasing procedures

A. 1. Each state agency shall develop internal purchasing

procedures for acquisitions by the state agency. Procedures shall,

at a minimum, include provisions for the state agency's needs

assessment, funding, routing, review, audits, monitoring and

evaluations. Following development, the state agency shall submit

the procedures to the State Purchasing Director for approval.

2. The State Purchasing Director shall review the procedures

submitted pursuant to paragraph 1 of this subsection to determine

compliance with the Oklahoma Central Purchasing Act, rules

promulgated pursuant thereto, Sections 3001 through 3010 of this

title and provisions of paragraph 1 of this subsection. The State

Purchasing Director shall notify the state agency that the

procedures are in compliance or indicate revisions necessary to

bring the procedures into compliance.

B. A state agency shall not make acquisitions exceeding the

fair and reasonable acquisition threshold amount, unless the State

Purchasing Director provides notice of compliance.

C. Each state agency shall maintain a document file for each

acquisition the state agency makes which shall include, at a

minimum, justification for the acquisition, supporting

documentation, copies of all contracts, if any, pertaining to the

acquisition, evaluations, written reports if required by contract

and any other information the State Purchasing Director requires be

kept.