24VAC20-121-40: Records to be maintained

Except as otherwise provided in this section, all records shall be maintained at the licensed location of the school. The commissioner may, on written request from a school, permit records to be maintained at a location other than the licensed location for good cause shown.

Schools shall maintain accurate, complete, legible and up-to-date records, as required under §§ 46.2-1701.2 and 46.2-1701.3 of the Code of Virginia. Such records shall include:

1. All student records;

2. All business records;

3. All records relating to:

a. Compliance with or proof of exemption from local business licensing and zoning regulations;

b. Federal, state and local health, fire and building code requirements; and

c. Size and space requirements for places of business and classrooms; and

4. Any other records required by the department in a manner prescribed by the department.

All records shall be retained by the school for a minimum of three years after their creation. Copies of such records shall be provided to the department upon request.