24VAC30-41-740: Replacement housing payment records

The district office shall maintain records containing the following information regarding replacement-housing payments for each displacee:

1. The date of receipt of each application for such payment (Library Forms RW-65A(1), RW-65B (1) and RW-65C(1));

2. The date on which each payment was made or the application rejected (Parcel File);

3. Supporting data showing how the amount of the supplemental payment to which the applicant is entitled was calculated (Library Form RW-62A or RW-62B);

4. A copy of the closing statement to support when replacement housing is purchased (Parcel File);

5. A copy of the Truth in Lending Statement and other data, including computations to support the increased interest payment (Parcel File and Library Form RW-66);

6. The individual responsible for determining the amount of the replacement housing payment shall place in the file a signed and dated statement setting forth:

a. The amount of the replacement housing payment (Library Forms RW-62A and B);

b. An understanding that the determined amount is to be used in connection with a federal-aid highway project (Library Forms RW-62A and B); and

c. There is no direct or indirect present or contemplated personal interest in this transaction nor will any benefit be derived from the replacement housing payment (Library Forms RW-62A and B); and

7. A statement that the relocated person has been relocated into decent, safe and sanitary replacement housing (Library Form RW-69B).